Entering Activity-Based Costs

The system detects and logs most activity codes. However, you can manually log activities and assign them to a specific customer, as needed. For example, if you made a visit to a customer's site, you can charge the expenses associated with that visit to the customer's activity-based costs. You can also log time spent making sales or collection calls to a customer.

Use the ABC Log Entry screen to enter miscellaneous activity-based costs for a customer.

Note: The ABC Cost Calculation program does not include costs associated with a manual log entry assigned to a customer.

To enter activity-based cost information:

1. From the Events > Activity-Based Costing menu, select ABC Log Entry to display the ABC Log Entry screen.

You can also display this screen by pressing Shift-F6 from any screen.

Note: You must have ABC.MANUAL authorization to access this screen.

2. In the ABC Code field, enter the activity to which to apply the cost.

The system populates the ABC Type field with the associated type.

3. In the Branch field, enter the number that identifies the branch associated with this activity.

The system populates the Entry Date, Time, Mode, and User ID fields.

4. In the Cus/Ven/Br field, enter the name of the customer or vendor, or the code that identifies the branch entity for which to enter an activity-based cost.

5. In the Ordr/Inv# field, enter the sales, purchase, or transfer transaction number associated with this activity, if applicable.

6. In the Cost field, enter the cost for the activity, if known. If left blank, the system calculates the cost by multiplying the estimated cost associated with the ABC code by the weight factor.

7. In the Exclude field, enter one of the following:

• Y – This log entry is excluded when the ABC cost calculation program is run.

If you exclude a code from the cost calculation, the system applies the costs associated with that code only to the customer who incurred the cost. For example, if you exclude a manual ABC log entry for a customer using an activity code called Outside Sales Calls and a cost of $1000, then the system applies the $1000 to the customer. The system does not add the cost to the pool in the cost calculation program, and so the cost is not spread across all customers.

• N – This log entry is included when the ABC cost calculation program is run. This is the default.

8. Press Esc to log the entry.

More Options for Entering Activity-Based Costs

The ABC Log Entry screen also offers these options:

See Also:

Activity-Based Cost Logging Overview