Assigning Freight and Handling Charges to Ship Vias

Use the Freight Data screen to assign automatic freight and handling charges, as a flat rate or a fixed percentage of the order total, to a ship via. When the cursor is positioned on a ship via that has an assigned charge, the Freight hot key is highlighted.

Every time the ship via is assigned to an order, the freight amounts are added to the Freight and Handling fields in the Ship Date Totals column on the Totals screen for the order.
You can override these charges on the Totals screen, for individual generations in the Freight or Handling fields, or for the entire order in the Total Freight and Total Handling fields.
If you clear an override amount on the Totals screen, the original ship via default is used and an asterisk (*) is displayed next to the field.

To assign freight and handling charges to a ship via:

From the Files menu, select Ship Via to display the Ship Via Maintenance screen.
In the ShipVia field, enter the ship via you want to assign the charges to.
Use the Freight hot key to display the Freight Data screen.
Use the first six fields to assign automatic freight and handling charges, as a flat rate or a fixed percentage of the order total, to the ship via. Flat rate and percentage charges are independent of each other.

Field	Description
Auto-Charge Freight-Out Amount	A flat rate amount added as an outgoing freight charge.
Auto-Charge Freight-Out Percentage	A percentage used to calculate a fixed percentage of the total as an outgoing freight charge.
Auto-Charge Freight-In Amount	A flat rate amount added as an incoming freight charge.
Auto-Charge Freight-In Percentage	A percentage used to calculate a fixed percentage of the total as an incoming freight charge.
Auto-Charge Handling Amount	A flat rate amount added as a handling charge.
Auto-Charge Handling Percentage	A percentage used to calculate a fixed percentage of the total as a handling charge.
Apply Auto-Charge on Orders Less Than	If charges defined in the first six fields only apply to orders less than a designated amount, enter that amount in this field. If the amount in this field is 0.00, the freight and handling charges are applied.
Override Customer Freight Out Exempt	Indicate whether to override a customer's Freight Out Exempt status, set in Customer Maintenance, whenever this ship via is assigned to an order. If you enter Y, indicate in the With (Y/N) field whether the Freight Out Exempt status for this ship via should be Y or N. The system checks this field first to determine whether a customer is freight exempt for an order. If the Override Customer Freight Out Exempt field is set to Y, then the Freight Out Exempt flag on the order is determined by the With field instead of defaulting to the Freight Out Exempt flag set in the customer record. If the Override Customer Freight Out Exempt field is set to N, then the Freight Out Exempt flag on the order is determined by the Freight Out Exempt flag set in the customer record.
Override Minimum Amount to Exempt Freight (Y/N)	Indicate one of the following: N – Does not flag the ship via as one that will charge freight. This is the default. Y – Flags this ship via as one that will charge freight if this customer's order would otherwise be freight exempt due to the order being above the minimum order amount for this customer.
StarShip/Clippership Keywords	If your company uses the StarShip companion product, enter the StarShip shipping code that corresponds to this ship via in the this field. When you enter the ship via on a sales order in Eclipse, this code is recognized by StarShip. Then it is recognized by StarShip. For more information, see Electronic Shipping with StarShip.
Auto-Surcharge Product	Press F10 to display the User Quick Access List, where you can specify the miscellaneous charge product to use in posting the surcharge to the order. You cannot enter a product with a status other than Misc Charge. Note: We recommend that you enter the reason that the surcharge is being applied in the name and description of this product, this will help eliminate the need for any forms change.
Auto-Surcharge Amount	Enter the amount of surcharge to be applied to the ship via.
Auto-Surcharge Percentage	Enter the percentage amount of the surcharge to be applied to the ship via.
Apply Auto-Surcharge on Orders Less Than	Enter the maximum amount an order can be to have the surcharge applied to it. If you leave this field blank, the surcharge is applied to all orders that have the displayed ship via.

If the freight charges defined in the first six fields only apply to orders less than a designated amount, enter that amount in the Apply Auto-Charge on Orders Less Than field. If the amount in this field is 0.00, the freight and handling charges are applied.
In the Override Customer Freight Out Exempt (Y/N) field, indicate whether to override a customer’s Freight Out Exempt status, set in Customer Maintenance, whenever this ship via is assigned to an order. If you enter Y, indicate in the With (Y/N) field whether the Freight Out Exempt status for this ship via should be Y or N.

The system checks this field first to determine whether a customer is freight exempt for an order.

If the Override Customer Freight Out Exempt field is set to Y, then the Freight Out Exempt flag on the order is determined by the With field instead of defaulting to the Freight Out Exempt flag set in the customer record.
If the Override Customer Freight Out Exempt field is set to N, then the Freight Out Exempt flag on the order is determined by the Freight Out Exempt flag set in the customer record.

In the Override Minimum Amount to Exempt Freight (Y/N) field, indicate one of the following:

N – Does not flag the ship via as one that will charge freight. This is the default.
Y – Flags this ship via as one that will charge freight if this customer's order would otherwise be freight exempt due to the order being above the minimum order amount for this customer.

If your company uses the StarShip companion product, enter the StarShip shipping code that corresponds to this ship via in the StarShip/Clippership Keywords field. When you enter the ship via on a sales order in Eclipse, this code is recognized by StarShip.
Press Esc to save the data entered on this screen and return to the Ship Via Maintenance screen.