A/P Entry Screen Hot Key Descriptions

Hot Key

Function

Man Check

First prompts you to select the bank account from which you are writing the check and then displays the Manual Check Posting screen, where you can enter the information about the check. This information is used to create a disbursement record in A/P Ledger.

Note: If you are displaying the A/P Entry screen in view-only mode, this hot key is not active.

Ded

Displays the A/P Invoice Deductions screen, which lets you specify a deduction amount and reason for the deduction. For more information, see Deducting Amounts From an Invoice.

Adv

Displays the A/P Advice Notation screen, which lets you enter comments to be printed on the remittance advice section of the check.

Chg View

Displays the A/P Entry View menu selections where you can change the type of information displayed in the posting columns at the bottom of the screen. For more information, see A/P Entry Screen Posting Views.

Split

Displays the Split Payments screen, which lets you spread payment of an invoice over multiple payment dates. For more information, see Splitting Payments.

810

Displays the EDI 810 Invoice Review Queue, which gives you access to the EDI data that was used to create this payable. This hot key is only activated if the currently displayed payable was created through EDI.

Detail Notes

Displays the A/P Notes screen, which lets you enter notes relevant to this entry. This information displays on the General Ledger report when you use the Detail option. For more information, see Running the General Ledger Report.

Inq

Displays six options that let you access relevant inquiry programs. The system populates the appropriate data on these screens from the displayed payable entry.

• A/P Inquiry – Displays the A/P Inquiry screen. For more information, see A/P Inquiry Overview.

• A/P Ledger – Displays the A/P Ledger screen. For more information, see A/P Ledger Overview.

• Vend Inven Hist – Displays the Inventory History Ledger screen. For more information, see Using the Inventory History Ledger.

• Vendor Notes – Displays a list of User-Defined Vendor Notes topics, from which you can select one to enter or view a note for this vendor. For more information, see Vendor Maintenance Overview.

• View Ven Activity – Displays the Vendor Activity Log Tracker Viewing screen for the ship-from vendor. For more information, see Viewing Entity Activity Logs.

• Entr Ven Actvty – Displays the Call Tracking Entry screen with the ship-from vendor's name populated. For more information, see Call Tracking Overview.

• Addl Address – Displays the Additional Addresses screen, where you can enter more addresses for your vendors.

ExP

Displays the Exp Distr (Expense Distribution) screen, which lists expense distribution plans defined for this vendor. For more information, see Vendor Maintenance Overview.

Use to distribute non-inventory expenses, such as operating or promotional expenses, between branches, profit centers, or both. After selecting a plan, the system applies the payable to the designated G/L accounts according to the percentages defined in the plan.

XCancel

Cancels an existing payable. The system prompts you to confirm the deletion, and then prompts you to enter a reason for the change.

View

Displays the Purchase Order Entry screen for the selected purchase order in view-only mode. For more information, see Purchase Orders Overview.

Edit

Displays the Purchase Order Entry screen for the selected purchase order in edit mode if the posting date for the purchase order is not in a closed accounting period. For more information, see Editing Purchase Orders.

Chng Log

Displays the Change Log Viewing screen, which displays a history of all activity related to the payable currently displayed. For more information, see Using the Change Log Viewing Screen.

Alt-~

When viewing a processed payable, use the Alt-~ (tilde) hidden hot key to display the general ledger posting for the transaction.

• The screen always displays a credit to Accounts Payable Trade.

• If the payable is linked to a purchase order, the system debits the Unbilled Accounts Payable and might debit the Freight Charges.

• If it is a non-inventory payment, the system applies a credit to an expense account.

Note: Other general ledger postings could exist.