Use Accounts Payable to enter and track amounts owed to vendors and customers, as well as track other charges incurred by companies with which you deal. The Accounts Payable system reduces confusion and miscommunication within your company due to Eclipse's flexibility in inquiry and reporting. When problems do occur, you spend less time fixing them because the payables system allows you to virtually recreate the point in time when the problem developed.
Use the A/P Entry program to manage all of your payables. You can handle all types of checks from this program, including the posting of miscellaneous manual check disbursements. You can also make all edits or corrections to a payable from A/P Entry, as long as the original posting date falls within the open period for payables entry on the Change G/L Closing Date program. For more information, see Accounts Payable Overview.
Use the A/P Inquiry functions to find information about any of your vendors. You can view the current account balance and any information related to a vendor's business dealings with your company, past, present, or future. The A/P Inquiry screen is frequently the first area accessed when contacting a vendor, and it is often accessed in the course of other data entry activities, particularly A/P entry. For more information, see A/P Inquiry Overview.
Use the A/P Ledger functions to view every transaction that has affected an accounts payable balance. You can view transactions in chronological order as far back as the system records allow. For more information, see A/P Ledger Overview.
Use the Check Printing screen to print checks for approved payables. You can print multiple or single checks, as well as post checks manually when the need arises. Typically, before printing checks, you need to approve invoices for payment using the A/P Preview Queue. For more information, see Printing Checks Overview.
A number of reports are available for your use. When you purchase something, the system records the purchase in the accounts payable ledger. You can use the reports to track how much you owe and to whom. For more information on all A/P reports, see A/P Reports Overview.
Click here for a printable version of the Accounts Payable document.