Reconciling Single Checks

Use one of the following methods to reconcile a single check:

Use the Check Reconciliation screen to reconcile either a single check or multiple checks.
Use the Void Check screen to reconcile a single check with the same results as the Check Reconciliation feature. However, with the Void Check feature, you can enter information for a single check and process it more quickly.

To reconcile a single check:

From the A/P > Check Reconciliation menu, select Check Reconciliation to display the Check Reconciliation screen.

The system displays a list of bank accounts.

Select the bank account from which the check was written and press Enter.
In the Branch field, enter the branch or branches against which you want to reconcile checks, and press Enter.
The system displays a list of all the unreconciled checks in the account by check number, with the following information:

Column	Description
Check#	The check number.
PostDate	The date the check was posted.
Payee	The vendor to whom the check was made payable.
Check Amt	The amount of the check.
Rec Date	The reconciliation date, if one exists.

To...	Do the following...
use a reconciliation date that has already been entered for another check	use the Rec Date hot key to repeat that date for the next check.
select a specific check to reconcile	use the Check # hot key and enter the check number at the prompt.
display all checks as of a certain date, both reconciled and unreconciled	use the Show All hot key. The cursor moves to the Start Rec Date field, where you enter the date at which you want to display the checks.

To reconcile a single check:

The system displays a list of bank accounts.

Select the bank account from which the check was written and press Enter.
In the Check # field, type the check number, or the first number in a series, that you want to reconcile and press Enter.

The system populates the following fields, based on the number entered in the Check # field:

Field	Description
Reuse Check#	Determines whether to reuse the last check number. N is the default.
Void/Reverse	Determines whether the system can void the check in a closed accounting period.
Vendor Name	The vendor to whom the check was written.
Check Date	The date of the check.
Branch	The branch to which the vendor associated with the check is assigned.
Check Amount	The amount of the check to be voided.

Move the cursor to the Reconciled Date field and enter the date on which you want to reconcile this check. The default is the current date.