Running the Payables Distribution Report

Run a Payables Distribution report to list all the payables, for a given date or a range of dates, sorted by the general ledger accounts to which they were posted. Use the totals at the bottom of the Payables Distribution report to compare with the totals at the bottom of the Payables Journal Report. They should be the same.

For a description of the report, see What the Report Shows at the end of the topic.

To run a Payables Distribution report:

From the A/P > Reports menu, select Payables Distribution to display the Payables Distribution Report screen.
In the Br/Tr/All field, enter the branch, territory, or All to include in the report.
In the Start Date field, enter the date that you want the report to start from in the MM/DD/YYYY format. The default is the current date.
In the End Date field, do one of the following:

To list the payables for a single date, press Enter to copy the start date information to this field.
To list the payables for a range of dates, enter the date that you want the report to finish at, in the MM/DD/YYYY format.

In the Detail/Summary field, enter one of the following to determine in which format you want to run the report:

Detail – For each G/L account, lists the individual payables posted within the designated date range.
Summary – For each G/L account, lists only the total amount posted for the designated date range.

Use the Slct key to display the Additional Selection Input screen, where you can enter additional criteria, for example, to select orders associated with a particular batch number.
Set options, if needed, and generate the report.

What the Report Shows

The Payables Distribution Report shows the following information:

Column	Description
Br#	The branch number associated with this payable.
G/L Description	The account to which the payable was posted.
Vendor Name	The name of the vendor to which the payable is due. If the payable is for a customer refund, or a one-time payment that uses a generic vendor, the vendor name and OVERRIDE displays in this field.
Invoice #	The invoice number connected with the payable.
PostDate	The date the information about the invoice was posted into the general ledger.
G/L Amount	The amount payable from this account.
Payable ID	Identification number associated with this payable.