To split a payment into unequal payments:Use the Split Payments screen to spread payment of an invoice over multiple payment dates. This can be useful if you have a large invoice and a limited budget, or if you have parts of a delivery coming in and you want to coordinate your payments with the arrival of the deliveries. You can split payments in one of the following ways:
To approve, pay, and print only one of multiple payments, you must use the A/P Preview Queue. For more information, see A/P Preview Queue Overview.
To split a payment into unequal payments:
From the A/P menu, select A/P Entry to display the A/P Entry screen.
Use the Splt hot key to display the Split Payments screen.
The screen displays with the amount of the invoice listed in both the Pay Amt field and in the first line item, which is posted to a single pay date.
Press Enter to move the cursor to the next line and enter a second date in the Pay Date column.
In the Pay Amount column, enter the amount of payment for that date.
The system subtracts the amount entered in the Pay Amount column for the second pay date from the amount originally listed in the Pay Amount column for the first pay date. The system redistributes the amounts for the Inv Amount, Disc Amt, and Deduct Amt columns accordingly.
At the system's prompt, move the cursor to the Pay Date associated with the Pay Amount that you want to reduce and press Enter.
Note: When you have more than two parts of a split payment, the system asks you to select which part of the payment you want to break down even further.
The system adjusts the amounts for that Pay Date accordingly.
Repeat steps 3, 4, and 5 as necessary.
Press Esc once you have split the payment as needed. The system splits the payment and displays Split* in the Pay Date field of the A/P Entry screen.
Note: The system lets you make changes to the Disc Amt and Deduct Amt fields of a split payment in the same way you change the Payment Amount field.
To split a payment into equal payments:
On the Split Payments screen, use the Equal Payments hot key.
At the prompt, type the number of payments you want to make and press Enter.
The system calculates and lists the amounts for each payment, invoice, discount, and deduction amounts.
Use the Down Arrow key to move the cursor to each of the new line items. For each line item, enter a payment date.
Press Esc to return to the A/P Entry screen.
The system displays Split* in the Pay Date field.
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