Viewing Open Orders in A/P

Use the Open Orders screen to view information about purchase orders that your company has ordered from a vendor but has not yet received.

To view an open order:

From the A/P menu, select A/P Inquiry to display the A/P Inquiry screen.
Use the Open Orders hot key to view the Open Orders screen.

The following information displays:

Field	Description
Vendor Name	The vendor account name and address.
Contact/Phone #	The first three contacts listed for this vendor in Vendor Maintenance and their associated phone numbers.
Order #	The transaction number of the designated purchase order. The system lists these in order by transaction number with normal purchase orders followed by directs.
Order ID	The internal order number. The system lists open purchase orders by order number, with normal purchase orders followed by directs.
Br	The pricing branch associated with the transaction.
Balance	The transaction balance of the purchase order.
Recv Dt	The transaction's expected receive date displayed as a specific date or NOW.
Avail Dt	The transaction available date displayed as a specific date or NOW.
Sts	One of the following transaction statuses: O – Marks the transaction as open. Y – Marks the transaction as direct.
Via	The transaction ship-via, as designated on the Sales Order Entry Status screen.

Use any of the following hot keys to access further information about the customers listed on the screen:

Hot Key	Function
View	Displays the selected transaction in view-only mode.
Delivery	For sales order transactions only, displays the Sales Order Status screen for the selected transaction. You can arrange for delivery by changing the status.
Edit	Displays the selected transaction.
Product	Displays the Product field in the header of this screen and moves the cursor to that field. When you enter a product description in the Product field, the system lists only those transactions that contain the designated product.
Cred	Displays only those transactions that are credit transactions.

Use the following hot keys to display a different screen:

Hot Key	Function
Open Orders	Displays the Open Orders screen, where you can view information about P/Os that you have not yet received.
A/P Items	Displays the A/P Items screen, where you can view information about P/Os that you have received.
Bids	Displays the Bids screen, where you can view information about P/O bids that you have not yet converted into actual P/Os.

Press Esc to exit this screen and return to the A/P Inquiry screen.

See Also:

A/P Inquiry Overview