Voiding Checks

Use the Void Check screen to void a single check or a series of checks. You cannot void a check that is in a closed accounting period. If the check you are trying to void is in a closed period, the system displays an error message indicating that check cannot be voided.

For example, if you wrote a check, sent it in the mail, and it never arrived at its destination you may want to void that check. In addition, if you were printing checks and the printer destroyed a number of checks in a row you would want to indicate that those checks are null and void in your system.

To void a check:

From the A/P menu, select Void Check to display the Void Check screen.

The system displays a list of bank accounts.

Select the bank account from which the check was written and press Enter.
In the Check # field, enter the check number, or the first number in a series, that you want to void.

Note: To void a series of checks, when you have entered all the necessary information, use the Void Series hot key to enter the last check number in a series. See step 7 for more information.

The system populates the following fields, based on the number entered in the Check # field:

Field	Description
Reconciled Date	The date the check was reconciled, if it was reconciled. For more information, see Reconciling Single Checks.
Vendor Name	The vendor to whom the check was written.
Check Date	The date of the check.
Branch	The branch to which the vendor associated with the check is assigned.
Check Amount	The amount of the check to be voided.

In the Reuse Check# field, enter one of the following to determine whether to reuse the number displayed in the Check # field:
Y – Reuses the check number on the next check. For example, if the check number being voided is for a check that the system thinks was printed but can still be used, enter Y.
N – Does not reuse the check number on the next check. For example, if the check number being voided is for a check that has printed or was caught in a printer jam, enter N.

Note: If you want to reverse the check, enter N. You cannot reuse check numbers when you reverse a check.

In the Void/Reverse field, enter one of the following to determine whether to void or reverse the check:

Void – Voids the check in an open accounting period. This is the default.
Reverse – Voids the check in a closed accounting period. When you reverse a check in a closed accounting period, you can re-opened the payable and cut a new check. You cannot reuse check numbers when you reverse a check.

Note: If you reverse a check, the following occurs:

The Check Register report reflects this information by placing "***Reversed***" next to both the original check and the reversed check.
If you reverse a check that was written to a future date, then the check you reversed posts to the system with the same date as the original.
The system prevents you from reversing the same check twice.

In the Reconciled Date field, the system displays the reconciliation status of the check. Do one of the following:

If this field is empty, the check has not been reconciled, and you do not need to change the reconciliation status to void or reverse the check. Proceed to step 7.
If this field is populated, the check has been reconciled. Press Alt-C to clear the field and unreconcile the check. The Rec Date field on the Check Reconciliation screen reflects the action you have just taken. For more information, see Reconciling Single Checks.

When you are finished populating the window, do one of the following to determine whether to void a single check or a series of checks:

To void a single check, use the Void hot key. The system prompts you to confirm the deletion.
To void a series of checks, use the Void Series hot key. The system prompts you to enter the ending check number in the series, then displays the range of check numbers, and prompts you to confirm the deletion.

Press Esc to exit this screen.