Defining Printer Locations

A printer location is a group of printers accessible to terminals in a common work area, such as accounting, the counter, or the warehouse. A printer location can also define a work task, such as label or ship ticket printing. Terminals, users, and physical branches have assigned printer locations.

After you assign printers to the system in the Assign Printer/Fax program, use Printer Location Maintenance to define printer locations and assign printers to them. You can assign unlimited printers to a location. After they are defined, you can assign printer locations to users' terminals on the Terminal Setup screen.

Use the following tasks to:

• Define printer locations.

• Edit printer locations.

• View printer locations in TCL.

To define printer locations:

1. From the System > System Files > Printer Setup menu, select Printer Location Maintenance to display the Printer Location Maintenance screen.

2. In the Printer Location field, do one of the following:

• Enter new to display a prompt. At the prompt, enter a new printer location.

• Press F10 and select the printer location to assign.

• Use the Select hot key to search for the printer location to assign.

3. In the Ship Ticket Branch field, enter the branch where you want to print ship tickets from the terminals logged on to the printer displayed in the Printer Location field. If you leave this field blank, the system uses the normal branch selection logic to determine where a Pick up Now ship ticket prints. The system does not allow a branch to have more than one printer location assigned for Ship Ticket printing.

If you use this printer location to print all Pick Up Now orders and credit releases in a branch, regardless of the user’s location, then enter the branch ID here.

If a branch is entered, then the system uses the printer location displayed to always print Pick Up Now and Credit Release orders for this branch, regardless of a user's printer location. Define a printer for this location and ensure that the correct form is loaded on this printer. If you have multiple printers with the same required form loaded, you will be prompted to select one.

4. In the Physical Branch field, enter the branch where this printer location resides. The system compares the user's terminal physical branch to the printer's physical branch. If the system finds a match and no overrides exist, the system prompts the user to choose a printer.

5. In the Printer# column, enter the printers to which each terminal in this printer location has access. For each printer, position the cursor on a blank line, press F10 and select a printer from the list.

For each printer location, assign the plain paper printer first, followed by the remaining printers in descending order of importance.

6. Use the following hot keys as needed:

7. Press Esc to save the information.

To edit printer locations:

1. From the System > System Files > Printer Setup menu, select Printer Location Maintenance to display the Printer Location Maintenance screen.

2. In the Printer Location field, do one of the following:

• Press F10 and select the printer location to edit or delete.

• Use the Select hot key to display the Printer Location Maintenance Select screen. Enter search criteria in one or more of the following fields and press Esc. The system displays the selected printer location information.

Note: If more than one printer location matches the search criteria, the system displays a list from which you can select the printer location.

3. Edit the printer location information, as described in the previous task.

4. Press Esc to save the information.

To view printer locations in TCL:

Use TCL to view all printer locations and the printers in each location.

1. From the System menu, select TCL to display the TCL screen.

2. Enter the following command to list the printers and their locations:

LIST PRINTER.LOCS F1 F2 F3

The TCL columns show the following information:

Note: If the system has multiple branches in F2, you could have printing issues with Pick-Up Now and Credit Release order printing.

3. Press Esc to exit the screen.

See Also:

Assigning Printers to the System

Printer Assignments Overview