To post miscellaneous cash receipts:A miscellaneous cash receipt is essentially a journal entry that has the advantage of appearing on the Cash Receipts journal so that the deposit amount can be reconciled. Miscellaneous cash receipts that are unrelated to the A/R ledger are posted to the Miscellaneous Cash Receipts screen. Use the following procedures to:
To post miscellaneous cash receipts:
From the A/R menu, select Miscellaneous Cash Receipts to display the Miscellaneous Cash Receipts screen.
In the Batch# field, enter a user-defined number that can be used to track multiple entries made in the same day. This allows you to produce audit batch totals in the cash journal. This is an optional field.
In the Br field, enter the branch that is depositing the cash to determine which branch gets the posting in the general ledger.
In the Bank field, do one of the following:
If more than one account has been listed in the G/L Automatic Posting program's Cash Account item, usually because your company has multiple bank accounts, press F10 to select from a list of bank accounts.
If you only have one bank account, the Bank field defaults to the sole Cash Account assignment.
The system populates the Payment Date field with the current date, however you can enter a new date to indicate the date the payment is received. The payment date cannot be earlier than the G/L closing date for cash receipts or the audit accounting date.
In the Comment field, enter a comment that references the source of the receipt, such as soda machine cash, or insurance refund.
In the Amount field, enter the amount of the cash receipt.
Note: To work in a currency different than your company's base currency, use the Currency Exchange hot key ($). For more information on how to use this hot key, see Foreign Exchange Rates Overview.
The system populates the Apply field with the cash receipt amount from the Amount field. The amount in the Apply field is reduced as amounts are posted to G/L accounts. The debit for this amount is assumed to be the bank G/L account specified. All line entries are credits or negative credits. Line entries can be posted to different branches. Click here for an example of how the Apply field appears.
In the Branch field, enter the branch associated with the G/L account to which all or part of the cash receipt is credited.
In the G/L Account to Credit field, press F10 to select from a list or enter the name of the G/L account to which all or part of the cash receipt is being credited.
In the SubLedger field, enter the name of a subledger account or press F10 and select from a list of accounts. This field is only accessible if the displayed account is set up for subledger accounts. For more information, see Creating SubLedger Accounts.
In the Credit Amt field, enter the amount of the cash receipt being credited.
Press Esc to save this information and exit the screen.
To view miscellaneous cash receipts:
From the G/L menu, select G/L Inquiry to display the G/L Inquiry screen.
Follow the procedure for making a G/L inquiry, using the bank cash account or any of the G/L accounts referenced in the miscellaneous cash receipt entry.
See Also: