Creating User-Defined Authorization Keys

For some Eclipse applications, you can create user-defined authorization keys. After creating the key, you need to assign it to the designated application and to users to control their access to that application.

For example, in Product Data Warehouse, you can create a user-defined authorization key that controls a user's ability to view the sales price but not the buying price of a product. After creating the authorization key, assign it to a metadata item in Metadata Maintenance and then to your users in User Maintenance.

In Document Imaging, you can create a user-defined authorization key that controls a user's ability to edit an image. After creating the authorization key, add it to the Valid Imaging Auth Keys control maintenance record, assign it to an image profile Document Profile Maintenance, and then to your users in User Maintenance.

In Sell Matrix Maintenance and Product Lifecycle Maintenance, you can use user-defined authorization keys to control a user's ability to override a price restriction on a sell matrix or a product lifecycle.

In Eclipse Reports, you can use user-defined authorizations to limit what a user views, such as limiting categories, report sources, and data elements in the report sources. For more about Eclipse Reports, launch the online help from the Eclipse Reports application.

For applying user-defined rules to fields, you can create authorization keys that limit the user's ability to edit fields or view data.

Important: We recommend creating and using a standard naming convention when creating your authorization keys, such as beginning all key names with UD. In addition, to make searching for your authorization keys easier, do not use spaces or special characters in the names.

User-defined authorization keys always display at the bottom of a standard authorization key list. For example, if you are entering a key and you press F10 for a list to scroll through, the user-defined keys always display at the bottom.

ELC Course Available

To create user-defined authorization keys:

From the Tools menu, select User Defined Authorization Keys to display User Defined Authorization Keys Maintenance. Additional Menu Options
You can also access the window from the following menu paths:
- Tools > PDW > User Defined Authorization Keys
- Tools > System Files > Document Imaging > User Defined Authorization Keys
- System > System Files > User Defined Authorization Keys
- System > Custom > Add On Products > Document Imaging > User Defined Authorization Keys

In the Key field, enter a name for the authorization key you want to create.
In the Levels field, enter the authorization levels to assign to the authorization key. For example, to assign three different levels to the authorization key, enter 1 in the first field and 3 in the second.

Note: Levels are required for user-defined authorization keys, but can create an authorization key with only one level.

In the Default Level field, enter the default authorization level for the authorization key, if you are assigning levels to the authorization key.
Save the authorization key and exit the window.