The following authorization keys control a user's ability to enter and edit purchase orders.
Allows access to the Book Letters of Credit option in the the Customer Sales Rebate Report. To allow a user to book a letter of credit, also assign the POE.ALLOW authorization key. Booking letters of credit creates a negative received purchase order to the rebate vendor
Allows access to view Totals and Subtotals on the Totals tab of a purchase order. More:
Allows access to release a purchase order when the order total does not meet the vendor's minimum target amount. If the user does not have this authorization, the system prompts for a password.
Allows approval of a purchase order that is over a user's authorized limit. This works with the "User Levels For Max $ P/O Without Authorization" control record. When a user enters a Purchase Order that is above their allowed amount, a supervisor with this authorization key has to approve the order. When you have this authorization key, you do not have a limit for the amount of a Purchase Order.
Allows access to purchase order entry to view, edit, and create purchase orders. More
Allows access to release an ASL (Approved Supplier List) hold on a purchase order.
Allows access to change the price of a product on a purchase order if the order is a bid. If you change the price in a bid, pricing expires.
Note: To allow users to edit open order prices, assign the POE.OPEN.PRC.EDIT authorization key.
Allows access to change the vendor on a closed (received) purchase order.
Note: You must also assign the POE.CLOSED.ORDER.EDIT authorization key.
Allows access to cancel entire generations of closed (received) purchase orders. More:
Allows access to edit a closed (received) purchase order. Users not assigned this key can only view a closed purchase order. More:
Allows access to change the status of a purchase order from Received to Open. To allow purchase order editing, assign the user POE.OPEN.ORDER.EDIT.
Note: For this authorization key to take effect, also assign the POE.CLOSED.ORDER.EDIT authorization key.
Allows access to edit prices on closed (received) purchase order generations.
Allows access to edit quantities on closed (received) purchase order generations. More:
Allows access to create vendor consignment purchase orders. When this key is assigned to a user, the system displays a consignment prompt when the user enters purchase orders for vendors flagged as consignment vendors.
Allows access to enter a negative quantity on a purchase order.
Allows access to use the Credit/Rebill function in purchase order entry.
New in Release 9.0
Allows users to edit quantities on the Central Purchasing Allocation window in Purchase Order Entry.
Allows access to edit the following fields on the POE Header window for an order in a closed general ledger (G/L) period: shipping instructions, ordered with, phone number, and print style.
Allows access to edit the Freight Carrier and Bill of Lading fields on the POE Totals window after the material side of a purchase order/direct sales order/work order has been paid. More:
Allows access to edit notes in the Internal Notes field on the POE Header window, when the order is in view-only mode.
Allows access to override the system warning when the difference between a manually changed cost on a purchase order and the moving average cost exceeds the maximum percentage set in the Maximum Difference Percentage From Average Cost In POE control maintenance record.
Allows access to edit an open purchase order. More:
Allows access to release open purchase orders to be printed, faxed, or e-mailed. More:
Allows access to edit prices on open purchase order generations. Users not assigned this key cannot change costs, basis fields, or formulas in any way. Purchase orders are open if they have not been received or canceled.
Note: For this authorization key to take effect, also assign the POE.OPEN.ORDER.EDIT authorization key. To allow users to edit bid prices, assign the POE.BID.PRC.EDIT authorization key.
Allows access to edit quantities on bids and open purchase orders. More:
Allows access to change an open purchase order into a Request for Quote (RFQ).
Note: For this authorization key to take effect, also assign the POE.OPEN.ORDER.EDIT authorization key.
Allows access to override the maximum days supply limit for a product if an action in purchase order entry exceeds the days supply number. The system prompts users not assigned this key to enter the password to override a maximum days supply limit.
Allows non-accounts payable personnel to apply deductions through the Purchase Order Variance Queue when resolving variances. Accounts payable personnel who have the AP.ALLOWED set to Level 2 do not this authorization key assigned.
Allows the user access to edit the cost on a negative purchase order created for a return, but not a positive purchase order created for a return. More:
Determines whether the Auto Scheduling option on the POE Body window is set to On or Off when the user accesses purchase order entry. More:
Allows access to edit the Written by field on the POE Header window when the writer on the purchase order does not match the user making the change.
Note: Users without this authorization can change their own ID to someone else's ID.
New in Release 9.0.2
Limits users from viewing costs in any purchase order unless they are the writer of that purchase order. More:
See Also: