ACCT AP Disbursements

The following control maintenance records belong to the AP (Accounts Payable) area within the ACCT (Accounting) category and apply to checks and electronic funds transfers.

Auto Check Reconciliation Administrator User ID

Enter the user or group to message if the format specified in an automatic check reconciliation import file is not listed in the Auto Check Reconciliation Import Formats control maintenance record.

Auto Check Reconciliation Import Formats

Define the file format of check information to import for automatic check reconciliation purposes. If you import information from multiple banks, you may need to define multiple formats. For more information, see Defining Auto Check Reconciliation Formats.

Minimum Check Disbursement Amount

Complete this record if your company out-sources accounts payable checks. For each branch, enter a minimum check amount and a maximum number of days since the last pay date for vendors receiving checks and for branches printing checks. If a check amount is less than a designated minimum it is not selected for printing. After the maximum number of days, a check below the minimum amount is selected for printing. More:

Options	To specify branch-specific parameters, complete this control maintenance record for each branch in the company. Populate both of the following fields: Min Check Amt - Enter the minimum amount for a check from this branch to be selected for printing. Max Days Since Pay Date - Enter the number of days since the last payment was made to the vendor after which a check is printed, even if it is below the minimum amount. To specify vendor-specific parameters, complete the Maximum Days Since Posted and Minimum Check Amount fields in Vendor Maintenance.
Outcome of setting this control record	If a check amount is less than a designated minimum it is not selected for printing. After the maximum number of days, a check below the minimum amount is selected for printing.
Default Value(s)	0.00 minimum check amounts
Dependencies	If you set this control maintenance record, also set the Valid ACH Formats Valid ACH Formats and Valid Pull Codes control maintenance records.
Action if set to Null	The system prints checks regardless without checking for a minimum check amount or maximum number of days/
Additional Information	Values entered in Vendor Maintenance override values entered in Control Maintenance. For more information, see Outsourcing A/P Checks.

Use Prenumbered Checks

Options	Yes - Use prenumbered checks. No - Do not use prenumbered checks. The system numbers the checks.
Outcome of setting this control record	If set to Yes, the system prompts for a beginning check number each time you print checks.
Default Value(s)	No
Action if set to Null	Same as if set to No.
Additional Information	For more information about printing checks, see Printing Checks Overview .

Valid ACH Formats

Complete this record if your company transfers funds electronically by ACH (Automated Clearing House). Enter the clearing house formats (each up to four characters) that the banks you do business with for electronic funds transfers require. More:

Outcome of setting this control record	The formats specified in this record display in the list of options for the ACH Format field on the Vendor Check Information window in Vendor Maintenance.
Default Value(s)	None
Examples	The formats you enter identify the type of check being printed. For example, CCD indicates a corporate payment and PPD a payroll payment. Each format can be up to four characters.
Dependencies	If you set this control maintenance record, also set the Minimum Check Disbursement Amount and Valid Pull Codes control maintenance records.
Action if set to Null	No options are available in the ACH Format field and you cannot set up a vendor for out-sourced A/P.
Additional Information	For more information, see Outsourcing A/P Checks.

Valid Pull Codes

Complete this record if your company out-sources accounts payable checks. Enter the pull codes for special handling of a check to a vendor. More:

Outcome of setting this control record	The pull codes defined in this record display in the list of options for the Pull Code field in the Vendor Check Information window in Vendor Maintenance.
Default Value(s)	None
Examples	For example, you can use codes to indicate how to deliver a check or whether to send extra documents in the envelope along with the check. Each code can be up to four characters.
Dependencies	If you set this control maintenance record, also set the Minimum Check Disbursement Amount and Valid ACH Formats control maintenance records.
Action if set to Null	No options are available in the Pull Code field and you cannot set up a vendor for out-sourced A/P.
Additional Information	For more information, see Outsourcing A/P Checks.