TIME (Time Clock)

Options	Yes - Sets the default clock in/out response to Yes. No - Sets the default clock in/out response to No. Prompt - Prompts the user to manually enter a Yes or No to clock in or out.
Outcome of setting this control record	Determines the default response to the "do you want to clock in/out" prompt in the system.
Default Value(s)	No
Action if set to Null	Prompts the user to clock in or out.
Additional Information	None

Options	Any category defined in Deduction Maintenance.
Outcome of setting this control record	Use this record to set the category the system uses for any time clock deductions you have set up to deduct automatically.
Default Value(s)	Blank
Dependencies	Categories from which you can select are defined in Deduction Maintenance.
Example(s)	You set your time sheet to deduct 30 minutes for every 4 hours of work. The setting in this control maintenance record is the deduction category used to track those deductions.
Action if set to Null	No category is selected for auto deductions.
Additional Information	For more information, see Deducting Time Automatically.

Options	Any free form text up to 20 characters long. Enter each type on a separate line.
Outcome of setting this control record	Use the employee types defined in this record to categorize your employees. The types you define here are available to assign to employees in their user records in the Employee Type field in User Maintenance.
Default Value(s)	Blank
Example(s)	Typical types are Full Time and Part Time.
Action if set to Null	Employee types are not available for selection in User Maintenance.
Additional Information	The settings in the Time Clock Employee Types control maintenance record are also used to identify service technicians for service orders. Use this control maintenance record in conjunction with the Technician Types control maintenance record to identify which employee types are technicians.

Options	Yes - The time displays in hour and minutes. For example, for an employee clocked in for five hours and fifteen minutes, the time displays as 5:15. No - The time displays as hours and fractional hours. For example, for an employee clocked in for five hours and fifteen minutes, the time displays as 5.25.
Outcome of setting this control record	Determines how clocked time displays on time sheets.
Default Value(s)	No
Action if set to Null	Same as if set to No.
Additional Information	None

Options	Yes - Enables snap for minutes on manual entries. No - Does not enable snap for minutes on manual entries.
Outcome of setting this control record	If you enter Yes and your employee clocks out at 1:04, the time clock rounds down to 1:00. If your employee clocks in at 1:37, the time clock rounds down to 1:35.
Default Value(s)	No
Action if set to Null	Same as if set to No.
Additional Information	None

For each adjustment code, complete the following fields:

Field	Description
Adjust Code	Enter the adjustment code.
O/T Pay	Enter one of the following to indicate whether to pay overtime for all hours logged to the designated adjustment code: N - Adjustments are never paid as overtime. Y - Adjustments will be paid as overtime.
O/T Mult	For adjustment codes classified as overtime, enter the multiplier, 0.00-9.99, to use to calculate the pay rate for that type of work. An overtime adjustment code is one for which you entered Yes in the O/T Pay field.
Budget Groups	Enter the time-off category to which to map the adjustment code. You can view and maintain budget groups on the Time Clock Budget screen.
Contributes to Period O/T	Indicate whether the hours logged to the designated adjustment code contribute to the period overtime calculation. For example, if the standard employee work week is 40 hours, any hours over 40 during a given week contribute to overtime pay for that week. Note: Do not flag an adjustment code as both O/T Pay and Period O/T or O/T Pay and Contributing to Daily O/T. If you do, depending on the sequence of time clock entries, you might pay overtime for the adjustment and for daily clocked hours that normally wouldn't be paid overtime. For more information, see the Examples section on this page.
Contributes to Daily O/T	Indicate whether the hours logged to the designated adjustment code contribute to the daily overtime calculation. For example, if employees are required to work 8 hours per day, any hours over 8 during a given day contribute to overtime pay for that day. Note: Do not flag an adjustment code as both O/T Pay and Period O/T or O/T Pay and Contributing to Daily O/T. If you do, depending on the sequence of time clock entries, you might pay overtime for the adjustment and for daily clocked hours that normally wouldn't be paid overtime. For more information, see the Examples section on this page.

Use the Adjustment Export Mapping hot key to display the Adjustment Export Mapping screen.
In the Export Type field, press F10 and select the type of payroll service to which the system exports time clock data.
For each code listed in the Adjustment Code column, enter the payroll service code to which to map it in the Exported As column. If you leave the Exported As field blank for an adjustment code, the payroll service treats time logged to that code as regular time worked.
Press Esc to save the mapping data and return to the Valid Time Clock Adjustment Codes screen.
Use the Log hot key as needed to view a log of changes made to the adjustment codes.
Press Esc to save and exit the Valid Time Clock Adjustment Codes screen.

Examples

The following are some examples of how the system calculates time, based on the settings of this control Maintenance record. For these examples, please assume the following:

Daily overtime rate is set to 1.50, which is time and a half.
Overtime for the hazard duty adjustment code is paid at double the standard rates.
Eight hours is the threshold for daily overtime.
All examples use the settings in the Daily O/T column, but the same type of results would occur if you used the Period O/T column in the same manner.

Example 1 - O/T Pay column set to No, Daily O/T column is set to Yes:

Day	Total Hours	Shift Type	Daily Overtime Hours	Adjustment Overtime Hours
Monday	9	Jury Duty	0	0
Tuesday	9	Regular Clocked Hours	1	0
Wednesday	8	Regular Clocked Hours	0	0
Thursday	8	Regular Clocked Hours	0	0
Friday	9	Regular Clocked Hours	1	0
Totals	43		2	0

Explanation: Employee worked 43 hours total, and receives two hours of overtime. This is because the O/T Pay column is set to No, so the system considers Jury Duty to be an adjustment to the total time, and the total hours for this adjustment are not included in the overtime calculation.

Example 2 - O/T Pay column set to No, Daily O/T column is set to Yes:

Day	Hours	Shift Type	Daily Overtime Hours	Adjustment Overtime Hours
Monday	4 5	Jury Duty Regular Clocked Hours	1	0
Tuesday	9	Regular Clocked Hours	1
Wednesday	8	Regular Clocked Hours	0	0
Thursday	8	Regular Clocked Hours	0	0
Friday	9	Regular Clocked Hours	1	0
Totals	43		3	0

Explanation: Employee worked 43 hours total, and receives three hours of overtime. This is because the O/T Pay column is set to No. The system assumes that adjustments are the first shifts of the day when calculating period and overtime totals. This pushes as much of the clocked shift's hours into overtime as possible. Therefore, the Jury Duty adjustment time is calculated first, and the remaining shift time of five hours, pushes the shift into overtime by one hour. And, as in the previous example, the system considers Jury Duty to be an adjustment to the total time, and the total hours for this adjustment are not included in the overtime calculation.

Example 3- O/T Pay column set to Yes, Daily O/T column is set to Yes:

Day	Hours	Shift Type	Daily Overtime Hours	Adjustment Overtime Hours
Monday	10	Hazard Duty	0	10
Tuesday	10	Regular Clocked Hours	2	0
Wednesday	8	Regular Clocked Hours	0	0
Thursday	8	Regular Clocked Hours	0	0
Friday	9	Regular Clocked Hours	1	0
Totals	45		3	10

Explanation: Employee worked 45 hours total, and receives 10 hours of overtime. This is because the O/T Pay column is set to Yes. Even though the hazard pay shift is greater than the daily overtime threshold, the employee does not receive pay for the daily overtime hours. Overtime for adjustment codes is solely determined by the O/T Pay column. In other words, the setting in the O/T Pay column overrides the setting in the Daily O/T column.

Example 4- O/T Pay column set to Yes, Daily O/T column is set to Yes:

Day	Hours	Shift Type	Daily Overtime Hours	Adjustment Overtime Hours
Monday	5	Regular Clocked Hours	1	4
Monday	4	Hazard Duty	1	4
Tuesday	10	Regular Clocked Hours	2	0
Wednesday	8	Regular Clocked Hours	0	0
Thursday	8	Regular Clocked Hours	0	0
Friday	9	Regular Clocked Hours	1	0
Totals	44		4	4

Explanation: Employee worked 44 hours total, and receives eight hours of overtime. This is because the O/T Pay column is set to Yes, and the Daily O/T column is also set to Yes. The system considers Jury Duty to be an adjustment to the total time and includes these hours in the overtime calculation. The system calculates overtime not only for the adjustment of four hours of hazard duty, but also for the four hours of regular daily overtime. Since you do not want to pay for the same overtime twice, we recommend that you do not set the O/T Pay column and the Daily O/T column to Yes at the same time.

Use the following guidelines:

Column	Guidelines
Time Off Category	10-digit character limit Use common names, such as Jury Duty, Sick Time, or Bereavement Names are user-defined, so you can use whatever codes or abbreviations correspond to your payroll system. For example, if your company allowed for unpaid sick time, you may have a code called UNPDSICK. Use the File > Rename Time Off Category option to rename any of the current categories. If you rename a category, the system prompts you to update any current time sheets in the system.
Overtime Behavior	Never O/T - Hours clocked to a category with this behavior will never be paid at an overtime rate, regardless when the time off has been added to the time sheet. Always O/T - Hours clocked to a category with this behavior will always be paid at an overtime rate, regardless of when the time off has been added to the time sheet. Normal Hours - Hours clocked to a category with this behavior will be treated as normal hours. The hours clocked will be paid at either the normal rate or the overtime rate based on when then hours were worked. For example, the system always treats vacation time at normal hours.
Overtime Multiplier	One number with up to two decimal points, such as 1.50 for normal overtime or 2.00 for a holiday category.
Contributes to Period O/T and Contributes to Daily O/T	Indicate if any overtime will count toward the defined period or daily overtime amounts. A period is defined as a normal work week for your employee or staff. For example, if you run a warehouse that is in operation 24 hours per day and 7 days per week, then you have employees who are on shift work. These shifts may be 12 hour days for 3 days per week. Therefore, the work period is 32 hours. However, in the same warehouse, you may have employees in the office staff who work 9-6 daily. Their work period is 40 hours. Overtime can be treated differently for each type of shift employee. In addition, you may need to adhere to rules laid down between management and a worker's union. Use these selections to ensure that overtime is handled appropriately.

TIME (Time Clock) Control Maintenance Records

Default Time Clock In/Out Response

Time Clock Auto Deduction Category

Time Clock Employee Types

Time Clock Minutes

Time Clock Snap On Manual Entry

Valid Departments

Valid Time Clock Adjustment Codes

Valid Time Clock Deduction Categories

Valid Time Clock Time Off Categories