The system keeps a log of every sale reported on 852s to prevent duplicate reporting. When an item ships, the system reports the order on an 852 and adds the order to the log. If the ship date on a sale changes, the system refers to this log before adding the sale to another 852.
For example, when an order is placed on a manifest, the system sets the ship date, sends an 852, and logs the order. If the delivery driver waits until the following day to upload the signatures he captured, the system updates the ship date. Because the sale has already been logged, the system does not send another 852. About a week after sending an 852, the system no longer has a need for the information stored in the log.
We recommend that you schedule this program to run on a weekly basis, and purge log entries older than one week.
To purge an EDI 852 sales transmission:
From the System Programming > EDI > EDI Generate Reports > EDI 852 Product Activity Report Maintenance menu, select Purge 852 Sales Transmissions to display the EDI 852 Item Transmission Purge screen.
Note: If prompted, log on to the character-based system.
In the Purge Date field, enter the cutoff date for purging data from the 852 log.
The system purges all data older than, but not including, the purge date.
Note: We recommend that you enter MO/-7/YR to purge anything older than 7 days.
Use one of the following hot keys to run the purge:
Begin - Initiates the purge process immediately.
Schedule - Displays the Phantom Scheduler screen, where you can schedule the purge to run at another time. After you exit the Phantom Scheduler, use the Begin hot key on this screen to schedule the purge.
See Also:
EDI 852 Product Activity Reports Overview
Sending 852 Product Activity Reports