Reviewing Inbound EDI 855 P/O Acknowledgments

After an EDI vendor receives an order from you, they can send an 855 P/O Acknowledgment. The system processes incoming 855 documents and places them in the Active view of the EDI 855 P/O Acknowledgment Queue. Use the queue to review 855 documents that you receive from vendors.

The 855 can update the expected receipt date of the ordered items and flag pricing discrepancies. Use the 855 to resolve pricing discrepancies prior to receiving the invoice. After the invoice has been received, delete the 855 entry from the queue.

Note: Users must be assigned the EDI.IN.REVIEW authorization key to access the review queue.

Column	Description
Reference #	System-assigned sequential number that identifies the acknowledgment in the review queue. The system displays a caret (^) to the left of the reference number when the number of items shipped is more than the number ordered.
Purchase Order	Purchase order number that the 855 is acknowledging. Click the Message icon in the Message column to view the message attached to the acknowledgement.
Vendor	Vendor who received the purchase order and sent the acknowledgment.
Match Level	The level of success, or match level, the system had in matching the 855 acknowledgement to a purchase order. Click the Message icon in the Message column to view an explanation of the status. In addition to the match level, a dollar sign ($) indicates a price mismatch and a pound sign (#) indicates a quantity mismatch.
Post Date	Using information from the 855, the system sets the purchase order generation ship date. If the 855 specifies multiple ship dates, the system creates separate generations for each ship date.
Branch	Ship branch of the purchase order, if the branch is noted in the 855 and is valid.
Shipping Carrier	Carrier handling the shipment, if noted in the 855.

Note: To refine or change your search, select Edit > Select and enter new selection criteria.

Note: Deletions are immediate. The system does not prompt you to confirm deletions.

To...	Select this menu option...
display the associated purchase order	View > View PO
display the formatted acknowledgement data	View > Vendor Item Detail
display the raw data from the 855	View > Archive Detail

To...	Select this menu option...
delete the selected 855 from the Active view of the queue and move it to the Cleared view.	Edit > Delete
delete 855 documents older than a designated date from the Active view of the queue and move them to the Cleared view. At the prompt, enter a date.	Edit > Delete by Date