When an EDI vendor ships an order to you, they can send an 856 Advance Ship Notice via EDI. This notice lists the items from the original purchase order that the vendor shipped. The system processes the document and stores it in the Active view of the EDI 856 Advance Ship Notice Review Queue. Use this document to review the items on the shipment before the invoice arrives.
The 856 attempts to create a vendor ship notice generation on the referenced purchase order. The 856 can also update the purchase order by transferring quantities from open generations to a newly created vendor ship generation.
A vendor can ship multiple purchase orders in a container and multiple containers in a pallet, in which case an 856 Advance Ship Notice can include the pallet and container bar codes. When you scan the bar code in RF Receiving, the system changes the status of the associated purchase to "In Process.”
Note: Users must be assigned the EDI.IN.REVIEW authorization key to access the review queue.
To display the EDI 856 Advance Ship Notice Review Queue:
Display the Selection Criteria window in one of the following ways:
From the System > System Programming > EDI > EDI Review Queues menu, select 856 Advance Ship Notice (Inbound).
From the Purchase > Queues menu, select 856 Advance Ship Notice.
Enter the selection criteria and click OK to populate the EDI 856 Advance Ship Notice Review Queue with ASNs that match the criteria.
The summary information for each ASN displays.
Note: To refine or change your search, select Edit > Select and enter new selection criteria.
From the Edit menu, select Clear Matches to clear all entries that have a match level of Perfect from the Active view and move them to the Cleared view.
From the Edit menu, select Clear Received POs to move all entries whose entire purchase order has been received from the Active view and move them to the Cleared view.
To retrieve the tracking information for the order:
Locate the order you want to review.
From the View menu, select View PO.
From the File menu on the order, select View Change Log.
In the Comment column, locate the tracking information and click Locate Via Google to display the tracking information in your default browser.
To research unsuccessful ASN matches:
Use any of the following options to research unsuccessful ASN matches in the queue:
To... |
Select this menu option... |
display the associated purchase order |
View > View PO |
display the advance ship notice formatted data |
View > Vendor Item Detail |
displays the raw data from the 856 notice |
View > Archive Detail |
To delete items from the queue that no longer require your attention:
Use the following options to delete items from the queue:
To... |
Select this menu option.. |
delete the selected 856 from the Active view of the queue and moves it to the Cleared view |
Edit > Delete |
delete 856 documents older than a designated date from the Active section and move them to the Cleared section of the queue. |
Edit > Delete by Date
|
Note: Deletions are immediate. The system does not prompt you to confirm deletions.
See Also:
Entering 855 and 856 Selection Criteria