Viewing EDI Archived Documents

The system archives all active and inactive inbound documents. The screens used for viewing archived documents have the same layout and hot keys. The following procedure explains how to view these archives.

To view EDI archived documents:

From the System > System Programming > EDI > EDI Maintenance > EDI Archive Maintenance menu, select one of the following:

Inbound Document Archive - The system displays the Selection Criteria screen, which you can use to define selection criteria for locating a document. When you press Esc, the EDI Inbound Document Archive Maintenance screen displays.
Inactive Inbound Document Archive - The system prompts you to select a directory. At the prompt, press F10 to display the archive directories and select one. The EDI Inbound Document Inactive Archive Maintenance screen displays.

Note: If prompted, log on to the character-based system.

The screen displays the following information about each archived document:

Field	Description
Date Received Range	Time span, first and last dates, during which the selected documents were received.
Trading Partner	Name of the trading partner.
Doc	Document type number, such as 850 or 852.
ISA Control #	Reference ID for the ISA (Interchange Control Header) envelope.
GS Control #	Reference ID for the GS (Functional Group Header) envelope.
ST Control #	Reference ID for the designated transaction set.
Rec Date	Date the document was received from the trading partner.

Use the following hot keys as needed:

Hot Key	Description
View	Displays the EDI Archive Data Viewing screen, where you can view the data in the document.
Delete	Deletes the document from the archives. Note: We recommend that you not use this hot key.
Select	Displays the Selection Criteria screen, where you can define selection criteria for filtering the list of displayed documents.
997 ID	Displays the 997 ID for documents that are functional acknowledgements. Use this hot key in conjunction with the 997 ID hot key on the EDI Outgoing Status Queue screen. If the system does not clear an item off the EDI Outgoing Status Queue when the functional acknowledgment is received, use these hot keys to compare the required ID with the received ID.

Press Esc to exit the screen.

Defining Document Selection Criteria

Use the Selection Criteria screen to filter the list of documents displayed from an archive. This screen appears when you access the active archive or when you use the Select hot key on the archive maintenance screen.

To define document selection criteria:

From the archive maintenance screen, use the Select hot key to display the Selection Criteria screen.

Note: When you access the EDI Inbound Document Archive, the system displays the Selection Criteria screen so you can enter selection criteria before listing the documents in the archive.

Enter data in any of the following fields or leave the screen blank to display all documents in the archive:

Field	Description
Select Start Date	First date for which to select documents.
Select End Date	Last date for which to select documents.
Select Interchange ID	ID of a designated envelope.
Select Group ID	ID of a functional group within an envelope.
Select ISA Control #	Reference ID for a specific ISA envelope.
Select GS Control #	Reference ID for a specific group of transactions.
Select ST Control #	Reference ID for a specific transaction set.
Select Document Type	Document type, such as 850 or 852.

Press Esc to make the selections and return to the archive maintenance screen.