Creating Fax Signatures

A fax signature is a signature image that users can add to the faxes they send. Use the Incoming Fax Status Queue to create and store fax signatures.

To create a fax signature:

On a blank sheet of white paper, write your signature in the upper left corner.
With the image in hand, do the following:

Measure down from the top of the page to just above the signature image and record the measurement in inches.
Measure down from the top of the page to just below the image and record the measurement in inches.
Calculate the height of the signature image by subtracting the first measurement from the second measurement.

Fax the page with the signature to the VSI-FAX Gold modem number. Be sure to set the resolution on the fax machine to fine.

The system sends the image to the Incoming Fax Status Queue and assigns in as the image type.

From the System > Printers menu, select Incoming Fax Status Queue to display the Incoming Fax Status Queue screen.
Select the signature image and use the Make Sig hot key to display the Make Signature screen.

The system populates all the fields except User ID with default entries.

Edit the following fields on the screen as needed:

Field	Description
Top	Number of inches from the top of the page to the top of the signature. The default value is .70 inches. If the default value does not match your measurement, enter your measurement.
Height	Height of the signature in inches. The default value is 1.00 inches. If this is not compatible with your measurement, enter the height you calculated.
Left Margin	Distance from the left side of the page to the beginning of the signature. The default value is 0.00 inches. If you positioned your signature away from the left edge of the page, measure from the left edge to the signature and enter that measurement.
Lines	Number of lines used by the signature, based on the height of the signature. The system populates this field. After testing the signature for correct spacing, to increase the space between the signature and whatever is typed below it on the fax memo, increase this number.
User ID	Enter the user ID to which assign the signature.

Use the Test hot key to display the Fax Memo screen.
Send the fax to yourself.

The system returns you to the Make Signature screen.

Review the fax.

The fax displays the signature image. Below the signature is a dashed line across the page. This line indicates where any text on the fax cover sheet following the signature will begin. Check the amount of space between the bottom of the signature and the dashed line.

If the signature is not satisfactory, try other measurements, and then send another test fax. Repeat as necessary until the signature and spacing are satisfactory.

Once the signature is satisfactory, press Esc to save the information and return to the Incoming Fax Status Queue screen, where the user ID becomes the file name for the signature.

The system changes the file type to sig.

Note: To view all the fax signatures stored in the queue, use the Type hot key and select the sig option.