Using the Incoming Fax Status Queue

Use the Incoming Fax Status Queue to create the following images to enhance your faxes:

Logos for each branch of your company.
Signatures for each user in your company.
Append documents to attach additional information to your faxes.

When you fax a logo, signature, or document to the VSI-FAX Gold modem number, the system stores the image in the Incoming Fax Status Queue and assigns in as the image type. You can then use hot keys to process the image and change the image type to logo, sig, or doc.

To use the Incoming Fax Status Queue:

From the System > Printers menu, select Incoming Fax Status Queue to display the Incoming Fax Status Queue screen.

The dates and times shown on the screen are in the user's time zone, displayed in the upper right corner of the screen, or the system time zone if one is not defined for the user in User Maintenance.

Only documents with in as the image type display. To display other document types, use the Type hot key.

The following table describes the information displayed for each image:

Field	Description
Date	Date when the fax was received, for in image type. Date when the image was created, for doc image type.
Time	Time when the fax was received, for in image type. Time when the image was created, for doc image type.
Pg/Ln	Number of lines in the image, which indicates the amount of vertical space occupied by the image, for sig or logo image type. Number of pages in the image, for in or doc image type.
Res	Resolution used by the sender of the image. For best results, we recommend using fine. Fine Standard
Type	The kind of image: in, doc, logo, sig, form, or all. When the system receives an image, it assigns in as the image type. By default, the queue lists only the documents with in as the image type. Use the Type hot key to list the other types of images.
File Name	Name assigned to the image. File names for the in image type are system-generated. When you create an append document, fax logo, or signature, rename the image.
Sender Info	Fax number or name of the sender, for in image type.
IT (Image Type)	Whether the image can be used by VSIFAX or VSI-FAX Gold. F – VSIFAX G – VSI-FAX Gold Note: The Eclipse system uses only VSI-FAX Gold.

Select the image to process.
Use the following hot keys as needed:

Hot Key	Result
Fax	Displays the Fax Memo screen, which you use to fax the selected item. Use this hot key to send test faxes to yourself.
Delete	Deletes the item on which the cursor is positioned. The system prompts you to confirm the deletion. If you delete the logo image for a branch, it does not display on the Fax Logo Management screen or on a fax sent from the branch. If you delete a document image, the system removes it from any append document that included that image. An append document that has no assigned images displays on the Append Docs screen but not on the list of append documents for the Fax Memo screen.
Make Doc	Displays the Make Append Document screen, where you create append document images to be assigned to append documents.
Make Logo	Displays the Make Logo screen, where you create fax logos to be printed on fax cover sheets. Note: To add a logo and other information to other types of documents, such as invoices, statements, and purchase orders, contact Eclipse Support.
Make Sig	Displays the Make Signature screen, where you create a fax signature that can be added to fax memos you send.
Type	Displays the Types selection list, from which to choose the type of images to display in the Incoming Fax Status Queue. In – Displays a list of all faxed images available for conversion to a logo, signature, or document image. Doc – Displays a list of file names of all converted document images. Logo – Displays a list of file names of all converted logo images. Sig – Displays a list of file names of all converted signature images. Form – This option is no longer used. All – Shows all of the above.
Fax Queue	Displays the Outgoing Fax Status Queue with the scheduled faxes that you are authorized to view.
Manage Append Docs	Displays the Append Docs screen, where you can create append documents.
Manage Logos	Displays the Logo Management screen, where you can assign fax logos to branches of your company.
Time Zone	Displays a list of time zones, from which you can select a new time zone in which to display the fax dates and times.

Press Esc to exit the queue.