Creating G/L Budgets

Use the G/L Budget Maintenance screen to create and save a budget for a year's income in monthly increments for a given G/L account. You can also create budgets at the subledger level, which allows you to create a more detailed budget for each of your accounts.

To create a G/L budget:

From the G/L menu, select G/L Budgeting to display the G/L Budget Maintenance screen.
In the Account field, press F10 and select an account.
In the Br field, enter the branch number for which you want to create a budget.
The system populates the Year field with the current fiscal year, which is the default. Do one of the following:

Press Enter to accept the current fiscal year, which is the year in which the last month within the fiscal year occurred. For example, if your fiscal year runs from July 2005 to July 2006, the year displays as 2006.
Enter a different year and press Enter.

One of the following occurs:

If you are creating a new budget, the system inputs the amounts for each month in the Budget column as zero (0.00).
If you are editing a previously created budget, the system populates the amounts in the Budget column.

In the SubLedger field, enter the name of the subledger account or press F10 to select an account.

Note: This field is editable only if you have subledgers defined for this account.

In the Budget column, create the budget using one of the following methods:

To...	Do this...
Enter individual monthly budget amounts	Press the Up and Down arrow keys to move between months, enter a budget amount, and press Enter.
Enter monthly budget amounts based on a total amount	In the Totals field, enter a budget amount, and press Enter. The system divides the amount in the Totals field equally over the 12 months in the Budget column. If the amount is not equally divisible, December receives the excess amount. If there were any amounts other than zero in the Budget column, the system divides the new Total amount over the 12 months according to the percentages that existed.
Break down the monthly values based on percentages rather than dollar amounts	Use the Monthly % hot key to display the G/L Budget Percentages screen. For information about how to create a budget using percentages, see Changing the Percentages in a G/L Budget.

Use the following hot keys, as necessary:

Hot Key	Function
Copy From	Copies budget amounts from a previously created budget. For more information, see Copying a G/L Budget.
Delete	Deletes the displayed budget.
Actual On/Off	Hides or displays the information in the Actual/Difference columns.
Balance Budget	Displays the G/L Balance Sheet Budget Maintenance screen. For information about how to use this screen, see Creating Budgets for Balance Sheet Accounts.
Roll Up	Displays a prompt where you can determine whether or not to include the amounts from all the subledger amounts for an account. Enter one of the following: Y – Replaces all current budget figures for the base account with the accumulated total of the account's subledgers. N – Does not replace all current budget figures for the base account with the accumulated total of the account's subledgers. Note: This hot key is active only if you have subledgers defined for this account.
Roll Down	Displays the G/L Budget Roll Down screen, where you can determine what percent of which subledgers you want to allocate from the main account. For more information, see Determining Subledger Budget Rolldown. Note: This hot key is active only if you have subledgers defined for this account.

Press Esc to exit this screen and save the information.