Viewing Changes to G/L Accounts

Use the Maintenance Log Viewing screen to view all of the changes made to records in the G/L Account Data File. Change information includes who made the change, when it was made, and to what file it was made. You enable the logging of changes in the Maint Logging field on the File Definition Maintenance screen. For more information, see System Maintenance Overview.

To view changes to G/L accounts:

From a populated G/L Account Maintenance screen, use the Maint Log hot key to display the Maintenance Log Viewing screen.

The Maintenance Log Viewing screen displays with the following view-only information:

Field	Description
File	The name of the file as listed in the Eclipse Dictionary.
Item	The G/L Account File to which these log entries apply.
User ID	The ID of the user who made the change.
Date	The date the change was made
Time	The time the change was made.
Description	The description of the change. The type of information that is logged is determined by the setting in the Maint Logging field of the File Definition Maintenance screen.

To view the information on this screen in different formats, use one of the following hot keys:

Hot Key	Function
Synop	Displays as much of the change information as will fit in one line of the Description field.
Expand	Displays all of the change information in the Description field. This is the default view.
View	Displays the item in view-only mode if the Description field contains an account ID number.
Select	Displays the Select screen, which allows you to search for changes based on either the type of change it was or the person who made them. For more information, see the procedure on how Viewing Changes to G/L Accounts.

To search for specific changes:

From the Maintenance Log Viewing screen, use the Select hot key.

A selection criteria screen displays.

In the Select User ID field, press F10 and select a user.
In the Select Pattern field, enter the text string on which you want the system to search.

The screen displays those log entries that match both of your criteria.

Press Esc to exit the screen and return to the G/L Account Maintenance screen.