Adding MSDS and Hazardous Information to Product Records

The U.S. Department of Transportation (DOT) requires that all hazardous products be identified as such on shipping containers and documents. This information helps emergency response personnel to identify and deal with potential chemical hazards in the event of an accident or disaster.

Note: All hazardous products have related Material Safety Data Sheets (MSDS).

Add MSDS and hazardous information to product records from Product Maintenance. The system prints this information on the Hazardous Materials Shipping document any time hazardous materials are added to shipping tickets, transfers, purchase orders printed with a manifest, or return purchase orders. The Hazardous Materials Shipping document lists the following:

Quantity of the hazardous material.
Hazard code
Item description.
Total weight for each item.
Emergency response number.

To add MSDS and hazardous information to a product record:

From the Files menu, select Product to display the Product Maintenance screen.
Display the product to which to add MSDS and hazardous information.
Use the MSDS hot key to display the Product MSDS / Hazardous Information screen.

Note: If you updated your system from an earlier release, you might find information already populated on this screen.

In the Sheet ID field, enter the internal sheet ID assigned to the MSDS.

The system populates the MSDS Sheet# and MSDS Desc fields with the user-defined MSDS sheet ID and description.

Complete the following fields with the product's hazardous information, as needed:

Field	Description
Hazard Class	U.S. DOT hazard classification for the item. This designation is either numeric or alphanumeric. Note: Other countries can have different classifications.
Hazard Class Desc	Description associated with the hazard class or the item's shipping name. Use the Expanded Haz Desc hot key to enter a description that takes multiple lines. If you have the Copy Comments For Hazard Items To Transfers control maintenance record set to Y, the system prints the description entered here on transfer orders.
Hazard Code	Hazard code used to cross-reference the product with the HM column on the Hazardous Materials Shipping document. Use one of the following codes: X – Hazardous material. RQ – Reportable quantity. Some material is not DOT regulated unless it is sold in quantity. The RQ designation is used for these non-hazardous products, regardless of the quantity sold. Blank – Leave the field blank to indicate that the description applies to a product that is neither hazardous nor handled in a reportable quantity.
ID Number	U.S. DOT identification number, also known as the UN or UN/NA number. This number is included on the shipping label.
Pack Group	Packing list group to which the product is assigned.

Press Esc to save changes and exit the screen.

More Options on the Product MSDS / Hazardous Information Screen

The Product MSDS / Hazardous Information screen also offers these options:

Hot Key	Function
MSDS Maintenance	Displays the MSDS Sheet Maintenance screen. Use this screen to assign or edit an internal sheet ID for the attached MSDS.
Comments	Displays the MSDS Sheet Comments screen. Use this screen to add or edit comments for the attached MSDS.
Delete	Displays a prompt to remove the MSDS from the product record. Enter Y to delete the MSDS. Note: You cannot delete a MSDS with open items in the MSDS Exception Queue.