Setting Product Buy Package Quantity and Divisibility

You can procure stock, whether by purchasing or by intra-branch transfer, in different quantities. Sometimes stock is limited to being procured in a fixed buy package quantity, for example, a six-pack is a buy package quantity. Other times, although an item is procured in a buy package quantity, the vendor or branch manager allows you to divide the buy package into different quantities. For example, a product is sold by case, with 4 boxes making up 1 case; however, the vendor will break the case quantity into 4 boxes and sell you the individual boxes.

Buy package quantity indicates the integral in which you can procure the item. For example, if set to 6, you can purchase or transfer the item in quantities of 6, 12, 18, and so forth. The system populates the unit of measure for the buy package quantity, using the unit of measure defined for purchasing.

Divisibility indicates whether the buy package can be divided and the item procured in a quantity other than the buy package quantity. You can assign one of the following divisibility settings to a product's buy package quantity:

Allow the buy package quantity to be divided.
Do not allow the buy package quantity to be divided.
Allow the buy package quantity to be divided, but require the branch to take the remaining amount into stock.

For example:

The buy package quantity is 50 and a user attempts to sell only 10 on the order. The system orders the buy package quantity of 50, tags 10 for the order, and brings the remaining 40 into stock.

Note: With this setting, if the order causes the product's projected inventory level (PIL) to exceed the maximum days' supply, a user must have the SOE.PIL.DAYS.OVRD authorization key to procure the partial amount for the order and bring the remainder of the buy package quantity in as regular stock. If the user is not authorized, the system changes the sales order quantity to reflect the full buy package quantity, forcing the customer on the sales order to buy the full package quantity.

The combination of the buy package quantity and divisibility produces different results for automated purchasing and transfers, depending on whether the vendor will divide the package quantity and whether a child branch expects a full or divided package quantity.

Note: The following procedure is a manual process for a single product. Use the Mass Load program to enter inventory parameters to groups of products.

To set the buy package quantity and divisibility for a product:

From the Files menu, select Product to display the Product Maintenance screen.
Display the product record for which to set the buy package quantity and divisibility.
Use the Inven hot key to display the Primary Inventory Maintenance screen.
Use the Addl hot key to display the Additional Inventory Parameters screen.
Use the Hierarchy hot key to select the branch to assign to the product.

Note: Use the Find hot key, as necessary, to locate a branch that is in the list but not in the viewable area. Use Alt-Insert to add a branch or territory to the list. The new branch or territory inherits the settings of the previous entry. Use Alt-Delete to remove a branch or territory from the list.

Enable stock/nonstock determination for the product, if needed.

In the Buy Pkg field, enter the quantity integral in which the product is purchased or transferred.
In the Div field, enter one of the following:

Y – The product can be sold or transferred in a quantity other than the buy package quantity.
N – The product can only be sold or transferred in the buy package quantity.
O – One of the following:
For normal purchasing, O functions the same as N.
For procurements, O allows a branch to sell or transfer the product in a quantity other than the buy package quantity, but the branch must procure the remaining amount.

Set the percentage of parent order point to protect, if needed.
Press Esc to save changes and exit the screen.