Printing Purchase Orders

You can print purchase orders from the purchase order entry Status screen. Purchase orders can be printed in hard copy, faxed, e-mailed, or added to shipping manifests. Also, you can change the print style and status or select the number of copies you want to print. To print individual order generations, print from the Status screen.

You must have the POE.OPEN.ORDER.PRINT authorization key assigned to print purchase orders. If you do not have this authorization, the system keeps the print status at No when you try to print.

Note: When printing more than one copy of a purchase order, on each copy after the first, the system labels the copy as a reprint.

Print Styles

Print styles indicate how the system formats a particular document. The system populates the selection list for this field through choices set up in Print Style Maintenance. Print styles are normally set up at the time of installation, but can be maintained through Print Style Maintenance in Eclipse. For more information, see Maintaining Print Styles in the Application Maintenance section of the online help.

Printing Direct Purchase Orders

If you are printing a direct purchase order and the authorization fails, the system sends the order to the Open Order Status Queue and the user cannot release the credit hold. The user is prompted to use Credit Override. You must have the POE.ASL.RELEASE authorization key assigned in order to print purchase orders being held for approved suppliers. For information on printing sales orders, see Reprinting Orders.

Note: The system checks the product file when printing. If any hazardous material is listed on the order, a HAZMAT sheet prints with the order.

To print purchase orders using print options:

From the Purch menu, select Purchase Order Entry to display the Purchase Order Entry screen.
Display the purchase order you want to print.
Press Esc to display the Purchase Order Entry Status screen.
Use the Print Options hot key to display the Order Reprinting Options screen.

The Order #, Customer Name, and Ship Date fields populate with the order information.

In the Print Style field, enter the style that you want for the order. Press F10 for a list of options.
In the Order Status field, select the order status for the order. The default is Open.
In the # of Copies field, enter the number of copies you want to print.
In the Review Queues Status field, enter the status for which you want to print the order.
In the Ship Via field, enter the ship via for which you want to print the order.
Use the following hot keys to complete the print:

Hot Key	Description
Print	Print the order as indicated. Printer location selection is based on a particular hierarchy. For purchase orders, the system first prints to the location assigned to the shipping branch in Printer Location Maintenance. If a location exists with the same shipping branch, then the user receives a prompt to select one of the following: Print Locally – System uses the printer location assigned to the user. Print Warehouse – System uses the printer location assigned to the shipping branch in Printer Location Maintenance.
View	View the order you are printing.
Edit	Edit the order before printing.
Label	Displays the User Defined Document/Label Printing screen.
Fax	Displays the Fax Memo screen.
InProcess	Displays the Warehouse In Process Queue.
Shipping Pkgs	Displays the Shipping Package Quantities screen on which you can enter or edit shipping quantities.
Ready to Mnfst	Places the order on a shipping manifest.
Mnfst Comments	Displays the shipping manifest to which you can add comments.
Edit Mnfst	Opens the shipping manifest for editing.
E-Mail	Displays the Send E-mail screen. In addition, you can print purchase orders by sending the order through e-mail to a user. You must have a control record set by Eclipse DMS customer support for this functionality to work. Once set, you can send orders and statements in plain text, .html, or PDF attachments to the e-mail. In addition, you can send them as .tiff attachments to the e-mail. For complete details, see Attaching Text and HTML Documents to E-mails. Note: If the ship-to address is overridden, the overriding address is used.

Press Esc to exit the order.

To print purchase orders from the Status screen:

From the Purch menu, select Purchase Order Entry to display the Purchase Order Entry screen.
Display the transfer you want to print.
Press Esc to display the Status screen.
In the Prt: field for the generation you want to print for shipment, select one of the following:

Y – Print to your default printer. The system determines your printer location based on specific parameters.

Note: If the Allow Alternate Branch Bill-To Address control maintenance record is set to Yes, and you have information in the Bill-To ID field of the Branch Maintenance screen, then the Bill-To ID prints on the purchase order, regardless of the Remit To address listed in the Header screen of the purchase order.

N – To hold the generation for printing.
F – Fax to your default facsimile machine.
A – E-mail to an indicated E-mail address.
H – Send to your hold entries.

Press Esc to exit the Status screen.