Printing Purchase Orders in Batches

The Batch Print Purchase Orders program lets you select, preview, and batch print one or more types of purchase order transactions. This lets the purchasing agent print some or all purchase orders at one time. If a purchase order is locked for editing by a user, the system skips that purchase order in the printing process.

Note: If direct purchase orders are included in the batch, the system verifies that customers are not beyond their credit limit. If customers are beyond their credit limit, the direct purchase order does not print.

To batch print purchase orders:

1. From the Purch > Printing menu, select Batch Print Purchase Orders.

2. In the Br/Tr/All field, enter a branch or territory for which you want to print multiple purchase orders. To view all branches and territories, type All.

The system searches open items to return what is open. The document types available display as follows:

• Purchase Orders

• Direct Shipment PO

• PO Receiving Register

• Advance Ship PO

Note: The Count field shows how many of each document type are open and available for printing. When printing more than one copy of a purchase order, on each copy after the first, the system labels the copy as a reprint.

3. In the Document Types field, select the items to print. Type any letter between the parentheses. Use the Up Arrow and Down Arrow keys to move the cursor to the next field. The letter typed changes to an asterisk when you move to another field.

4. Use the Preview hot key to display the Hold Entry Pre-View screen.

5. Use the hot keys as necessary to modify the report view:

6. Press Esc to exit the screen and return to the main menu.

See Also:

Creating Purchase Orders