Selecting Inactive Vendors for Purchase Orders

User the Vendor Maintenance screen to make vendors active or inactive.

You can inactivate a vendor if your branch does not purchase from that vendor. For example, your company has branches in Orlando, FL and Atlanta, GA. The branch in Orlando inactivates vendors in Atlanta, because that branch would not normally purchase from vendors in Atlanta.

However, an inactive vendor can be used, if needed. You can activate a vendor temporarily for special circumstances. For example, if a vendor in Atlanta provides your company a discount if you purchase all your Delta faucets for the month from them, your Orlando branch can make that Atlanta vendor active for a one-time purchase.

See Setting Up Purchase Order Entry for information about the control maintenance records and authorization keys required for this procedure. You must set the Display Customers/Vendors Who Are Inactive At A Branch control maintenance record in order for the inactive vendors to display.

To select an inactive vendor:

From the Purch menu, select Purchase Order Entry to display the Purchase Order Entry screen.
In the Ship From field, enter the vendor name and press Enter to display the Active Vendor screen.

Press F10 to display the Inactive/Active Vendor screen with all vendors, both active and inactive.

Select the vendor you want to use and press Enter.
At the prompts, enter the following. F10 selections are available for each prompt.

Prompt	Description
New Req'd Date	Date the products are needed.
New Ship Date	Date the products are shipped from the vendor.
New Ship Branch	Branch that receives the product A branch ID can be up to 4-digits.
New Status	Defaults to Open.

Complete the purchase order.
Press Esc to complete the purchase order.

Note: The system checks that you have met the vendor target. If not, the following message displays: Vendor's Minimum Target of <vendor target> has not been met. You are not authorized. Enter Password to Override: The FREIGHT.TARGET.OVERRIDE authorization key must be set. Authorized users can enter their Eclipse login password to override.