Scheduling Events

The scheduler provides different ways to enter and edit events for which you need to set aside time.

You must have authorization to edit events. Generally, when you schedule an event that affects other users, only you can edit or delete that event. However, if you have permission you can edit and delete events of which you are not the owner.

You have different options for scheduling events:

Option 1: You can display your schedule for a designated day on the Daily Schedule screen and then enter the new event.

From the Daily Schedule screen, use the Schedule Detail Maintenance screen to enter additional detail information about the event. For example, you can:

Enter a more detailed description of the event.
Set an alarm for the event.
Schedule the event as a repeating event.
Enter public and private notes.
Indicate if you want to prompt the user for closing notes when an event is complete.
Option 2: You can schedule a new event directly from the Schedule Detail Maintenance screen.

In this case, you do not have the advantage of viewing your currently scheduled events before scheduling a new one.

Use the Default Scheduler Alarm Time control maintenance record to define the default when the user is reminded about the event.

To schedule events using the Daily Schedule screen:

From the System > Scheduler menu, select Scheduler to display the Daily Schedule screen.

The system displays the current day's schedule for your user ID. Change the date, as necessary.

In the Start column, position the cursor on a blank line and enter the starting time for the event, followed by an a for a.m. or a p for p.m.

The system populates the end time as one hour after the start time.

In the End column, edit the ending time of the event, as necessary.

Note: Use Alt-Insert to add an event before or after currently scheduled events.

In the Event Description field, enter a description of the event.

Note: The system limits the display to 45 characters.

The system populates the A column with Y to indicate that you will attend this event.

Edit this column by placing the cursor on the Y and pressing F10. Select an option from the displayed list.

To mark an event as complete, place the cursor in the C column for the respective event and enter an asterisk (*). You can un-mark an event as complete by deleting the asterisk.

Use the Detail hot key to enter detail information about the event.

Note: Use Alt-Delete to remove an event from the schedule.

Press Esc to exit the screen and save the changes made to the schedule.

To schedule events using the Schedule Detail Maintenance screen:

From the System > Scheduler menu, select Detail to display the Schedule Detail Maintenance screen.

Note: You can also use the Detail hot key on the Daily Schedule screen.

In the Event ID field, enter an event ID to call up event details or type New for the system to assign a new event and ID.

The system also enters your user ID in the Owner field and your defined time zone in the Time Zone field.

Enter the following information:

Field	Description
Description	The event description. Note: The system limits the display to 45 characters.
Date	The date for which to schedule the event.
Start Time	The starting time of the event in the specified time zone.
End Time	The ending time of the event in the specified time zone.
Location	The location of the event, such as the conference room name.

Enter event detail information as needed.
Use the Complete hot key to close the event.

Note: If the Prompt For Scheduler Closing Notes control maintenance record is set to Yes, the Closing Notes screen displays.

Press Esc to add the event to the Daily Schedule and exit the screen.