Sending Messages

Use the Message System to communicate to other users. You can send the same message to multiple users by using a message group.

You can also send messages to contacts who use the Internet Storefront function in the Web Order Entry companion product.

To send a message:

From the System menu, select Message System to display the Message screen.

Note: You can also display the message system from any screen by pressing Ctrl-F8.

In the To field, do one of the following:

Enter the ID of the user or message group to whom you want to send the message. The user's full information populates in the User Name field, such as Dawn Miller x1183.
Press F10 to select from a list of user IDs and message group IDs.
Use the List hot key to send the same message to multiple users. The system populates the Name field with the name of the user, message group, or displays * List *.

Note: A highlighted fields display the user's current status, such as Logged On - Clocked In and their availability, such as ABC Meeting 9:00-9:30. The logged on message displays over the user's ID and the availability message displays over the Last Sent To field.

In the Message field, enter the information you want to send.
Use the Opts hot key to schedule the message for later delivery or send the message as a reminder.
Press Esc to send the message.

The system sends the message, clears the Message field, and positions the cursor on the User ID field where you can enter a new ID and send another message.

Use the hot keys on this screen to access the following additional functions:

Hot Key	Function
Recvd	View all of your received messages.
Sent	View all of your sent messages.
Opts	Use to either: Schedule your message to be sent at a later time. Send your message as a reminder.
Logon	View all the users logged on to the system.
Clr	Deletes all received and sent messages from your message system. The system prompts you to confirm the deletion. Press F12 to abort.
Sched	Displays the Daily Schedule screen, which lists the user ID or group ID and daily entries belonging to the user or group identified on the Message screen.