Purge Maintenance Details

File maintenance logs keep track of the changes made within files by entering a record for each change. Log entries contain information, such as who made changes, when the changes were made, and what the changes were. Purging a log, deletes records of these types of changes within the file.

The purging utility is also used for queue records, such as for the Cut Product Queue or Direct Through Stock Queue to keep the records clean.

Note: You can keep the first entry in a file, such as the initial information on a product. Use the Keep First Log (Y/N) field in File Definition Maintenance.

To display Purge Maintenance:

From the Maintenance > Merge/Purge menu, select Purge Maintenance to display the Purge Maintenance window.
Use the columns to check the status and run times for the purge processes:

Column	Description / Actions
Purge File	The system file scheduled for purging, such as MAINT.LOG. Press F10 for a list of logs available for purging.
Keep Months	Displays the current time frame set for the system to keep files before purging, such as six months. The system populates this column based on parameters required for the type of file you are purging. For example, the system displays "Preset" for MAINT.LOG to indicate that it pulls data from parameters set in File Definition Maintenance. Note: Depending on the file information, this column may be view only.
Next Run Date	Displays the date the system will run the purge next.
Last Run Date	Displays the date the system purged the file last.
Last Status	Displays the status for the last purge: Finished – Process completed without incident. Sleeping – Process suspended based on parameters entered in Purge Detail Maintenance, such as running during normal working hours. Disabled – Process suspended based on parameters entered in Purge Detail Maintenance, such as running during inventory maintenance or a holiday. Running – Process is currently running. Use the View > View Log option to review actions on the file, such as how many records were purged during the last run. Stopped – Process stopped manually. The system restarts the purge process during the next scheduled time frame. Use the View > View Log option in Purge Maintenance to review actions on the file, such as when the purged was stopped.
Stop	Defaults to deselected (No). Select the check box to set the column to Yes and stop a running process, if needed.