The system provides several merge and purge utilities, which you can use to delete expired information and reduce the sizes of your files.
For example, every time the system sends a fax, it creates an entry in the fax log. Each new entry increases the size of the log. When you no longer need the information stored in log entries, you can delete them and reduce the file size. This makes the file more manageable and frees disk space for other uses.
Use the system's merge and purge utilities to do the following:
Merge Entity Records - The entity file contains records for all your customers and vendors. If one customer or vendor buys out another, you can merge their history and then purge the discontinued entity record.
Merge and Purge Product Records - The product file contains records for every product you sell. If a new product replaces a discontinued one, you can merge the history and then purge the discontinued product record.
Purge Expired Log Entries - Logs store file activity, such as trackers or records of sent e-mails. Purge old entries from logs to free space for new entries.
Purge Expired Items - Purge files of records that are past their expiration dates. For example, purge price sheets with expired effective dates.
Purge Other Records - Purge other records from files to free up file space. For example, purge old save-lists from the report writer.
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