Bids list the products for which customers have requested price quotes. Bids stay in the system until you convert the bid to an order or delete it. Delete expired bids to reclaim disk space for other uses.
The Purge Bids utility uses the following two parameters to qualify bids for purging:
A minimum number of days past the pricing expire date.
The Number Of Days Before Bid Pricing Expires control maintenance record determines when the pricing on a bid expires.
A minimum number of days past the ship date.
The program purges bids that meet both requirements. The program does not delete master job bids, junior orders, or change orders.
To purge expired bids:
From the Maintenance > Merge/Purge menu, select Purge Bids to display the Bid Purge screen.
Note: If prompted, log on to the character-based system.
In the Minimum Days Past Pricing Expire Before Purge field, enter the minimum number of days that must pass beyond the pricing expiration date on a bid before the program can delete the bid.
In the Minimum Days Past Ship Date Before Purge field, enter the minimum number of days that must pass beyond the ship date on a bid before the program can delete the bid.
Use one of the following hot keys to run the purge:
Begin - Purges bids immediately.
Schedule - Schedules the purge for another time.
At the prompt Are You Sure You Want to Purge? Bids Will Be Unrecoverable After Purge, enter Y.
The system deletes the expired bids and returns you to the Merge/Purge menu.
Note: The program does not delete master job bids, junior orders, or change orders.
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