Printing User-Defined Forms and Labels

Use the User-Defined Document/Label printing screen to print labels or other special documents that your company uses. Print labels and documents for transfers, purchase orders, and sales orders from the transactions or from the Warehouse Picking Confirmation Queue.

You can edit the printing quantity even if the order is in view-only mode. Use the Label Printing Default Print Selection control maintenance record to set the default for the Print Selection field for labels printed from sales order entry, purchase order entry, transfer order entry, and RF. You can set a different default for each.

Before you print, ensure your printer is correctly connected and configured, and that the correct document or label paper is loaded in the printer.

To print a user-defined form or label:

From a transfer order, purchase order, sales order, or the Warehouse Picking Confirmation Queue, use the Label hot key to display the User Defined Document/Label Printing screen.

In the Doc/Lbl Format field, enter the code that identifies the format of the document or labels to print. Press F10 to select a document type from a list defined for your company.

In the Print Selection field, press F10 and indicate for what items or orders you want to print documents or labels.

Print Selection	Description
Current Item Only	Prints the document or labels for only the selected product in the order. Note: If you enter the User Defined Document/Label Printing screen from the Warehouse Picking Confirmation Queue, Current Item Only is not available in the Print Selection field. If you are printing labels from the Warehouse Picking Confirmation Queue, you are typically printing labels for an entire order or one label for each item in the order.
All Items	Prints the document or label for all items on the order. If the label type you select in the Doc/Lbl Format field is an item label, the Print Selection field defaults to All Items.
Order Only	Prints the document or labels for the order as a whole, not the individual line items. If the label type you select in the Doc/Lbl Format field is an order label, the Print Selection field defaults to Order Only.

In the Total Count field, enter the total number of documents or labels to print.

The Total Count field initially displays the total of all the different package types. Update the quantity if necessary. If no package types are defined, the field displays 1.

Note: If you use the Boxed Qty field, the entry in that field overrides the entry in the Total Count field.

In the Boxed Qty field, enter the quantity the system should print on the label. The system uses the value you enter in this field to determine how many labels to print and what the ship quantity is for each label. The value you enter in this field overrides the value in the Total Count field.

For example, you are shipping 150 of an item, however, only 50 of that item fit in a box. Enter 50 in this field to indicate the box quantity. The system prints three shipping labels, one for each box of 50. Each shipping label indicates a ship quantity of 50.

Note: If you have the type for the form or label set to IM (Item Specific, Muli-Call) in the User Defined Shipping Labels Format Maintenance screen, the Total Count field defaults to the total number of the item for which you are printing labels. If you leave the Boxed Qty field blank, you can override the value in the Total Count field to 1, so one label prints with a ship quantity of 100.

Use the Print hot key to print the form or labels.

Note: For information about obtaining custom documents and labels, contact Eclipse Support.

To print labels and forms from the Warehouse Picking Confirmation Queue:

From the Whse Mgt > Warehouse Queues menu, select Warehouse Confirmation Queue to display the Warehouse Picking Confirmation screen.
In the Order # field, enter the order for which to print labels.
Use the Label hot key to display the User Defined Document/Label Printing screen.

In the Doc/Lbl Format field, enter the code that identifies the format of the document or labels to print. Press F10 to select a document type from a list defined for your company.

In the Print Selection field, press F10 and indicate for what items or orders you want to print documents or labels.

Print Selection	Description
All Items	Prints the document or label for all items on the order.
Order Only	Prints the document or labels for the order as a whole, not the individual line items.

Note: If you enter the User Defined Document/Label Printing screen from the Warehouse Picking Confirmation Queue, Current Item Only is not available in the Print Selection field. If you are printing labels from the Warehouse Picking Confirmation Queue, you are typically printing labels for an entire order or one label for each item in the order.

In the Total Count field, enter the total number of documents or labels to print.

By default, the total count equals the range selected in the Print Selection field. For example, selecting All Items as the print selection causes the total of all item quantities on the order to display.

Note: If you use the Boxed Qty field, the entry in that field overrides the entry in the Total Count field.

In the Boxed Qty field, enter the quantity the system should print on the label. The system uses the value you enter in this field to determine how many labels to print and what the ship quantity is for each label. The value you enter in this field overrides the value in the Total Count field.

Use the Print hot key to print the form or labels.

The number of labels that print will be consistent with the number of labels printed from order entry.

Note: For information about obtaining custom documents and labels, contact Eclipse Support.