Receiving Orders Using Stock Receipt Entry

Use the Stock Receipt Entry program to track the stock that has been delivered to your warehouse to receive. You can reconcile the received packing slips against the original ordered quantities and update the system accordingly.

For example, a shipment arrives from your vendor for an order you placed for 20 widgets and 10 gadgets. The packing slip and items received total 15 widgets and 8 gadgets. Use the Stock Receipt Entry screen to enter the information on the purchase order and update the received quantities. The system then creates a backorder for the five widgets and two gadgets that were not in the shipment.

If you enter a freight amount to a Freight Vendor in the Stock Receipt Entry program and the vendor has an override G/L# entered in Vendor Maintenance, then the system credits that G/L account and not the Unbilled Accounts Payable (UBAP).

Additionally, you can receive the purchase order manually on the Purchase Order Entry Status screen or immediately in RF environments.

To receive an order using Stock Receipt Entry:

From the Purch menu, select Stock Receipt Entry to display the Purchase Order Entry screen in the Stock Receipt mode.
In the Ship From field, enter the purchase order number for which you want to receive stock and press Enter to display the purchase order.
Use the View hot key to change the columns listed on the screen by selecting a view with Received Quantities listed.
Edit the Recv Qty field for each line item with the amount you received on the truck.
Press Esc to exit the screen and display the Status screen.

The system displays each item that was not received in a new generation line item with a backordered status.

In the Order Status field for the received items' generation, enter R for Received.

The generation's status updates.

In the Receive Date field for the backordered generation, the current receive date displays. Enter the new receive date, if known.

Note: You can return to this purchase order and enter the date at a later time.

Press Esc to exit the status screen.
Press Esc to return to the main menu.