Monitoring Freight Expenses on Payables

Eclipse provides you tools to manage how you want to handle freight applied through A/P Entry for direct and tagged sales orders. Freight expenses can be applied at several points in the ordering process. You can use control maintenance records to define specific markups to pass along freight expenses at a flat rate. You can also set the default product by branch to use when creating invoices to write off certain freight amounts.

The following tools help you define how to manage your freight expenses:

• Use the Pass Along Freight To Direct Sales Orders control maintenance record to have the system automatically pass freight along to direct sales orders when freight  posts in A/P Entry. This freight posts to Incoming Billable or Incoming Expense fields in the General Ledger, depending on whether the sales order is freight exempt. These fields display in the Freight Distribution window from the SOE Totals tab.

• Use the Freight Audit Queue Setup control maintenance record to set default products by ship branch to use for freight invoices through the Freight Audit Queue. For more information see the A/P Accounting control maintenance record description.

• Use the Freight Audit Queue to review each order meeting specified criteria so you can manage your billable and expensed freight from one place.

Freight Audit Workflow

The following describes how the system determines whether to add a transaction to the Freight Audit Queue: