A primary part of your business relations is to pay your vendors in a timely manner. You can pay your vendors by credit card. You must set up several parameters before using a credit card to pay. Credit Card payments post to A/P account designated for credit cards and to the unbilled credit card account, as needed.
Note: You cannot create a purchase order for a credit card vendor.
The system allows payment for one or more invoices by credit card. Use the A/P Preview Queue to decide what invoices you want to pay. You can display the invoices by credit card, such as listing all the invoices you can pay by American Express. If you select multiple lines to pay with a credit card the system displays the total to apply to the card at the bottom of the column. The payment displayed is equal to the net amount minus any discount. After applying payment, the system prints the standard payment report: one report for each credit card for each vendor to accompany any vendor-required form. After deciding which payments to make, access the Credit Card Payments and make payments.
Make sure you have reviewed Setting Up Credit Card Payments before beginning.
Note: The payment report displays the deductions and the reason for the deduction.
To pay invoices with a credit card:
From the A/P menu, select A/P Preview Queue to display the queue.
Complete the header information to display the queue with your specific parameters.
If you want to display only invoices able to be paid by a specific credit card type, enter that credit card in the Credit Card Type field.
Note: If
the credit card type does not display in the drop-down selection field,
the
From the view manager (
) select CC Vendor
to display the credit card applicable columns: CC
Vendor and CC Payment.
Use the spacebar to select one or more rows you want to pay. The total payment displays at the bottom of the window. Exit the window.
From the A/P menu, select A/P Entry to display the A/P Entry window.
Display the vendor to which you want to may payments.
The system displays the default credit card in the Payment Information area.
Verify or change the payment method if needed. The payment type must be set up for this vendor in Vendor Payment Information in Vendor Maintenance
Click Paid if the customer has called in a payment over the phone.
From the A/P menu, select Credit Card Payments.
Complete the fields, as needed:
Field | Description |
Pay On Start Date | To limit the payments to only those payables within a set time frame, enter the start date in this field. |
Pay On End Date* | Enter the end date to address those payables up to this date. |
Payable Branches* | Select which payable branch for which you are paying invoices. |
Posting Branch* | Select the posting branch for which you are paying invoices. |
Posting Date* | Date on which the payment should be posted to the vendor. |
Credit Card Types | Select a credit card type to limit the payments to a single credit card. Leaving this blank allows you use different cards for different payments. |
* Required
From the File menu, select Preview (to Hold File) to review the invoices that will be paid prior to making the payments. The report displays automatically.
Note: If you are confident that the correct invoices have been selected, you can skip to step 14.
Preview the invoices in the
Payment Report. The credit card information 
on
the bottom of the report can be used as a remittance
to the vendor.
From the File menu, select Process Credit Card Payments.
Disbursements are created. You can view these through the Check Viewing window. Credit card payments are preceded by a "cc" notation in the Check # field.
See Also:
