Processing Invoices Manually for EDI

Use Invoice Processing Entry to process paper invoices and take advantage of the automatic matching process through EDI to resolve variances and maximize processing time. The system associated trading partner IDs setup in EDI to process vendor invoices.

Note: You must have the Electronic Data Interchange (EDI) companion product to use this feature. EDI is a companion product. Companion products are not included in the core functionality with Eclipse, but are available at an additional cost through your Eclipse Salesperson.

To process invoices manually:

1. From the A/P menu, select Invoice Processing Entry.

Note: You must be assigned the INVOICE.PROCESS.ENTRY authorization key to process these invoices.

2. In the P/O # field, enter the purchase order entry listed on the invoice.

Note: Vendors must have a Trading Partner ID set up in EDI Trading Partner Invoice Maintenance to process the invoice.

2. Use the Header fields to enter the purchase order information.

   Field	Enter...
   Branch	the shipping branch of the purchase order.
   Invoice Date	the date listed on the invoice.
   Pay To Vendor	the vendor to whom payment should be remitted.
   Terms	the payment terms for the invoice.
   Ship From Vendor	the vendor from which material was shipped.
   Invoice Number	the invoice number.

4. Use the Line Items tab and the Table columns to complete the line item information.

   Field	Description
   Apply	Select which items you are processing with the invoice.
   Product Description	The product description as pulled from the product record.
   Recv Qty	The amount received of the line item.
   Vendor Qty	The amount the vendor sent.
   Unit Cost	The cost per unit of measure of the item.
   Vendor Cost	The vendor cost for the item.
   PO UOM	The unit of measure listed on the purchase order.
   Vendor UOM	The vendor's unit of measure as listed in Eclipse.
   PO Ext Cost	The extended cost for all items on the purchase order.
   Vendor Ext Cost	The vendor's calculated extended cost for all items.

5. Use the General Ledgers tab, to review the ledger information in detail.

   Note: In order to activate the General Ledgers tab, you must have your EDI mappers modified.

   Field	Description
   Branch	The shipping branch of the purchase order.
   G/L Account
   Amount
   Detail Notes

6. Review the Totals fields.

   Field	Description
   Subtotal	Total before freight, handling, and sales tax.
   Freight	Freight costs, if any, on the order.
   Handling	Handling costs, if any, on the order.
   Sales Tax	The sales tax applied to the order.
   Total	The total including any freight, handling, and sales tax.

    

    

    

7. Save your changes and exit the window.

See Also:

Viewing Payable Invoices

Approving Payable Invoices

Resolving Variances from the Payable Variance Queue