Use one of the following ways to reconcile a single check:
Use the Check Reconciliation window to reconcile a single check.
Use the Void Check window to reconcile a single check with the same results as the Check Reconciliation feature. However, with the Void Check feature, you can enter information for a single check and process it more quickly.
From the A/P > Check Reconciliation menu, select Check Reconciliation to display the Check Reconciliation window.
Enter information in the following fields to display checks to reconcile:
|
Field |
Description |
|
Branch/Territory |
Enter the branch, branches, or territories against which you want to reconcile checks. |
|
Bank Account |
Enter the bank account from which the check you want to reconcile was written. |
|
Reconcile Date |
Enter a date to select records that either do not have a reconciliation date or that are greater or equal to the date you enter. |
|
Vendor Type |
Select a vendor type, such as Plumbing, to limit the checks that display to only those vendors. |
The system displays a list of all the unreconciled checks in the account in check number order, with the following information:
|
Column |
Description |
|
Check # |
The check number. |
|
Post Date |
The date the check was posted. |
|
Payee |
The vendor or other third party to whom the check was made payable. |
|
Check Amt |
The amount of the check. |
To display all checks, both reconciled and unreconciled, select the Show All check box. To locate a specific check in the list, select Edit > Find Check # and enter the check number.
In the Reconcile Date field for the check you want to reconcile, enter the date on which to reconcile the check.
To reconcile a single check using the Void Check feature:
From the A/P menu, select Void Check to display the Void Check window.
In the Bank Account field, enter the bank account from which the check you want to reconcile was written.
In the Check # field, type the check number, or the first number in a series, to void and press Enter.
The system populates the following fields, based on the number entered in the Check # field:
|
Field |
Description |
|
Reuse Check # |
Determines whether to reuse the last check number. No is the default. Select Yes if the check number is for a check that the system thinks was printed but can still be used. |
|
Void/Reverse |
Determines whether the check can be voided in a closed accounting period. |
|
Reconciled Date |
The date the check is reconciled. |
|
Vendor Name |
The vendor to whom the check was written. (View Only) |
|
Check Date |
The date of the check. (View Only) |
|
Branch |
The branch to which the vendor associated with the check is assigned. (View Only) |
|
Check Amount |
The amount of the check to be voided. (View Only) |
In the Reconciled Date field, and enter the date on which you want to reconcile this check.
Leave the information in the remaining fields with their default information.
Do one of the following:
If you are voiding a single check, click Void Check.
If you are voiding a series of checks, click Void Seriesand enter the last check number in the series that you want to void.
See Also: