Sending EFT Transmissions

Use the Electronic Funds Transfer (EFT) Transmission function to send payments electronically. This function allows you to not only keep accurate track of your payments, but also to cut down on the time and cost of processing paper checks.

Before you use this function you must do the following:

• Set up EFT payment information in the vendor pay-to account.

• Set the following control maintenance records:

• Minimum Check Disbursement Amount

• Valid ACH Formats

• Valid Pull Codes

• Assign the CD.VOID.EFT authorization key to the user sending the EFT payments.

To send an EFT transmission:

1. From the A/P menu, select EFT Transmission Release to display the EFT Transmission Release window.

2. In the Branch/Territory field, enter the branch, branches, or territories of those vendors whose bills you want to pay.

3. In the Bank Account field, select the name of the bank account clearing house to which you want to send the payment order.

The payment is sent from this bank to the vendor you select. Bank account clearing house information is based on the parameters you establish for each vendor using the Check Information window access through Vendor Maintenance. For more information, see Outsourcing A/P Checks.

The system populates the File Type with the name of the file type defined in the Valid ACH Formatscontrol maintenance record.

4. In the Start Date field, enter the start date of the check run that you want to include in this transmission.

5. In the End Date field, enter the end date of the check run that you want to include in this transmission.

6. In the Vendor field, enter a specific vendor name to generate the transmissions for a single vendor. To send EFT transmissions for all vendors with checks in the start and end date range, leave this field blank.

7. In the Vendor Type field, select a specific vendor type to send an EFT transmission for only vendors that are assigned that type in the Vendor Type field in Vendor Maintenance. Click the Multiple button next to the field to select more than one vendor type. The default selection is to include All vendor types.

For example, if you have a relationship with multiple vendors that are part of a single group, such as Affiliated Distributors, you might choose to send a single EFT transmission for all vendors that are part of a specific division within Affiliated Distributors.

The EFT Batch ID field displays a system-assigned batch ID number.

8. Do any of the following:

See Also:

Vendor Maintenance

Regenerating EFT Transmissions

Outsourcing A/P Checks

EFT Transmissions Overview