Viewing A/P Balance Summaries

Use the A/P Summary window to view a summary of the balances on accounts for a pay-to vendor without needing to call up each account separately. On this window, you can view a breakdown of each ship-from vendor associated with the original pay-to vendor, as well as view the details for each ship-from account. This is a view-only screen.

To view a summary of A/P balances:

From the A/P menu, select A/P Inquiry to display the A/P Inquiry window.
Populate this window.
From the Inquiries menu, select A/P Summary to display the A/P Summary window.

The system populates the window with the following view-only information: Review for each account, as needed:

Column	Description
PT	A red dot in this field indicates that this is a pay-to vendor. The system displays pay-to vendors first on the A/P Summary window. No dot in this field indicates this is a ship-from vendor.
Vendor	This field displays one of two types of vendors: If there is a red dot in the PT column, this is the pay-to vendor. Typically, this customer displays first in the list. If there is not a red dot in the PT column, this is the ship-from vendor associated with the pay-to vendor.
Balance	The total outstanding balance owed to the vendor, including the amount in the Current column, as well as all aging buckets.
Current	The balance that has been invoiced less than 30 days and is not yet past due.
31 - 60	The balance that is a least 30 days past due but is less than 60 days past due.
61 - 90	The balance that is at least 60 days past due but is less than 90 days past due.
91 - 120	The balance that is at least 90 days past due but is less than 120 days past due.
Future	The balance that is over 120 days past due.

More Options for Viewing Information About a Vendor

The A/P Summary window also offers these options:

To...	Select this menu option...
search for a vendor in the list	Edit > Find
display any vendor, either ship- from or pay-to, who has a zero balance.	Edit > Show Zeros
display the A/P Ledger window for the selected vendor. For ship-from vendors, the information will be for ship-to customers only. For pay-to vendors, the information will be for ship-from and pay-to vendors.	Inquiry > A/P Ledger
display the vendor record in Vendor Maintenance window for the selected vendor	Inquiry > Vendor Maintenance