Viewing Information About A/P Transactions

Use the A/P Ledger window to view every transaction that has affected an account's A/P balance. The function lists these transactions in chronological order as far back as system records allow, with the most recent transaction listed at the bottom of the screen.

To view information about an A/P transaction:

From the A/P menu, select A/P Ledger to display the A/P Ledger window.
In the Vendor field, Enter the vendor account's name for which you want to view transactions. The system populates the corresponding Address and Phone fields.

Note: If you access the A/P Ledger window from the A/P Inquiry window, the system populates the window with the vendor account's name, address, and phone number using the data on the A/P Inquiry window.

If you want to run the ledger for a specific date, enter a date in the As of Date field and press Enter.

The system populates the following view-only fields with information for each transaction:

Field	Description
Reference ID	Displays the transaction ID.
Post Date	Displays the transaction posting date.
Branch	Displays the branch of the transaction.
Information	Displays miscellaneous information about the transaction.
Debit	Displays the transaction amount your company has paid for this account.
Credit	Displays the transaction amount your company has received for this account.
Balance	Displays the account balance, which the system keeps by adding credits and subtracting debits.

When you are finished viewing information, exit the window.

More Options for Viewing Information about A/P Transactions

The A/P Ledger window offers these options:

To...	Use this menu option...
specify a date range for which to print a copy of the ledger with all the transactions in that range	File > Print
limit the type of transactions that display in the A/P Ledger window	Selection > Select Criteria For more information, see Limiting A/P Transaction Displays.
display the A/P Adjustments window for the selected transaction	Inquiry > Posting History
display the A/R or A/P Item Audit screen for the transaction on which the cursor is positioned This window displays the credit distribution for the current general ledger that corresponds to the debit. For more information, see Viewing Credit Distribution Amounts.	Inquiry > Audit Displays the A/R or A/P Item Audit screen for the transaction on which the cursor is positioned, where you can view aging information for the transaction. For more information, see Viewing Aging Information.
display the selected transaction in view-only mode	Inquiry > View For a payable, a transaction ID starting with Y, the A/P Entry window displays. For more information, see A/P Entry Overview. For a check, a transaction ID starting with D, the Check Viewing window displays. For more information, see Viewing Information About Checks. For a voided check, the Void Check window displays. For more information, see Voiding Checks.
display the selected transaction in edit mode	Inquiry > Edit For a payable, a transaction ID starting with Y, the A/P Entry window displays. For more information, see A/P Entry Overview. For a check, a transaction ID starting with D, the Check Viewing window displays. For more information, see Viewing Information About Checks.