Assigning Superuser Authorization

The SUPERUSER authorization key, located at the bottom of the list of Available Keys, assigns the highest level of all authorization keys to a user. If the SUPERUSER authorization key is assigned, almost no other keys need to be assigned. This authorization key is intended for use by users who require access to every function with maximum privilege and is reserved for system administrators, their superiors, company owners, and Eclipse personnel.

Because this authorization key gives unlimited capability within the system, assign it sparingly. We recommend that the system administrator set up one user ID with limited authorizations to use for everyday work and another ID, with superuser authorization, to use only when needed. The assigned superuser should change the password frequently.

To test a system function with a lower level of authorization, a superuser can override the default level of authorization for a designated key. To do this, assign the designated authorization key, in addition to the SUPERUSER authorization key, with the override level or the related detail information that restricts the user's actions. Any authorization key assigned in addition to the SUPERUSER authorization key overrides the superuser level of authorization for that key.

To assign superuser authorization:

From the System > System Files > User Control menu, select User Maintenance to display the User Maintenance window.
In the User ID field, enter a user's ID to display their record.
From the Maintenance menu, select Authorization Keys to display the Authorization Key/Template Maintenance window.
In the Available Keys area, position the cursor on the SUPERUSER authorization key and click the Assign >> button.

The key moves from the Available Keys area to the Assigned Keys area. The system assigns the highest level of authorization for almost all authorization keys.

The following authorization keys limit a user's access and require that you specify additional information when you assign them, using the Detail option on the Maintenance menu.

When you assign the SUPERUSER authorization key, the following authorization keys are not included in the superuser's authorization:

Authorization Key	When this key is not assigned...
AP.SIGNATURE.PRINT	the user cannot print an imaged signature on checks.
GL.ACCOUNTS	the user can access all G/L accounts.
INVALID.PRODUCT.LINES	no product lines are invalid.
INVALID.VEN.TYPES	no vendor types are invalid.
MESSAGE.GROUP.TYPES	the user can access all message group types.
POE.SCHEDULE	the system does not set the Line Item > Auto Scheduling option on the POE Body tab to a default value.
SOE.CREDIT.REL.RANK	the user can release orders for any customer, based on the user's level assignment in the SOE.CREDIT.RELEASE authorization key.
SOE.SCHEDULE	the system does not set the Line Item > Auto Scheduling option on the SOE Body tab to a default value.
TOE.SCHEDULE	the system does not set the Line Item > Auto Scheduling option on the TOE Body tab to a default value.
VALID.BLINES	all buy lines are valid.
VALID.PLINES	all price lines are valid.
VALID.PRODUCT.LINES	all product lines are valid.
VALID.VEN.TYPES	all vendor types are valid.
WIN.DIRECT.CREATE.DIR	the user cannot export a report from the system using the Windows Direct Options program.

Click OK to return to the User Maintenance window.

Note: Changes to authorization keys are not effective until the user affected by the changes logs off and then logs back on.