The information entered in the Spooler Cash Receipts screen determines how the system reads and processes cash receipt information from a vendor. You can create a vendor-specific cash receipt update template that can be used each time you update information from that vendor.
To set auto update parameters:
Display the character-based system.
Note: The process functionality for documents in your hold entries has not been incorporated into Solar Eclipse as of this release.
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
Note: An asterisk (*) identifies the necessary fields for updating cash receipts.
Position the cursor on the name of the update file, and use the Process hot key to display the User Defined Upload Processing screen.
In the Processing Type field, select Spooler Cash Receipts and use the Begin hot key to display the Spooler Cash Receipts screen.
In the Work ID field, do one of the following:
Leave the field blank - Does not save the template after this update.
Enter a name that identifies the vendor who sent the file or the cash receipts information being updated. This selection creates a new template for use with future updates.
Press F10 and select an ID - Uses an existing template.
In the Desc* field, enter a complete description for the update.
In the Branch field, enter the branch whose cash receipts information you want to update. Enter ALL to include all branches.
If your company uses multiple branches for cash receipts, use this option to select the price sheet by branch.
In the Start or Lngth# field of the Data Format section of the screen, scroll down the list to find the data format to match in the update file:
Start - Enter the number provided by the customer or vendor for the data format you want to match.
Lngth - Enter the corresponding length of the field.
In the Dec# field, enter one of the following for numeric data:
The appropriate number of decimal places if the decimal point is not embedded, but the numeric data contains a defined number of decimal places.
A zero if the decimal point is embedded.
Use the hot keys listed in the following table, as described. An asterisk (*) identifies the hot keys necessary for updating cash receipts.
Hot Key | Function |
Begin | Begins processing the upload file. Ensure the update criteria are set properly before using this hot key. |
Rec Layout* | Identifies the cash receipts format of blocked or variable for the file you are importing. For more information, see Changing Cash Receipts Upload Formats. |
Delete | Deletes the current work ID. The system prompts you to confirm the deletion. |
Test | Displays the parsed EFT data according to the data layout column positions. Use this hot key to view the column layout and make any adjustments to the positioning to get the data layout set perfectly. After the positioning is set, use the Begin hot key to submit and auto-create the Cash Receipts. |
Press Esc to exit the screen. If you created a work ID, the system saves the data as a template.
See Also: