Reprinting Invoices

Use the reprint process to select multiple invoices to reprint, re-fax, or re-email to a customer at one time. You can select a specific range of invoices by date, aging buckets, or by selecting from a list of all your open invoices.

You must have the SOE.REPRINT.INVOICES authorization key to be able to reprint invoices from the Invoices Reprinting screen.

For information about printing original invoices, see Printing Invoices.

To reprint an invoice:

From the A/R menu, select either A/R Ledger to display the A/R Ledger window or A/R Inquiry to display the A/R Inquiry window.
Display transactions for a customer. Click the Arrow buttons by the vertical scroll bar to view any transactions out of the viewable area.

Note: If you select a customer that is a parent customer, or has dependent customers, the system displays information for the parent customer and all its dependents.

Limit the number of transactions that display, if needed. Invoices print for any transactions listed in this window.
From the File menu, select Reprint Invoices to display the Invoice Reprinting window.

The system populates the Customer field, based on the information in the A/R Ledger window.

In the Start Date and the End Date fields, enter the first date and the last date in a range of invoices to reprint.

In the Type field, enter one of the following to determine the type of invoices to reprint:

All - Includes all invoices within the given date range, including open and closed invoices.
Open Only - Includes all open invoices within the given date range.
By Age - Includes all invoices within a specific bucket range. If you select this option, two additional fields: Start Bucket and End Bucket, become active. Complete these fields according to the start and end buckets for which to select invoices.

In the Start Bucket field, enter one of the following starting aging buckets: Future, Current, 30, 60, 90, or 120.

In the End Bucket field, enter an aging bucket later than the entry in the Start Bucket field. For example, if you enter 60 in the Start Bucket field, enter a 60, 90, or 120 in this field. The system reprints only those open invoices within the starting and ending age bucket range.
Do the following, as needed:

To...

Select this menu option...

further limit the number of transactions that print

Options > Select Invoices

The list of invoices from the A/R Ledger window display.

To select an invoice, move the cursor to the transaction to include and type press Enter. Return to the Invoice Reprinting window. The word *List* displays in the Type field.

review the list of invoices selected on the A/R ledger screen

Options > A/R Ledger

Do one of the following to process the invoices:

To...	Select this menu option...
print the selected invoices	File > Print
fax the invoices to the customers	File > Fax The Fax Memo window displays.
e-mail the invoices to the customers using the Outbound Email companion product.	File > Email The Send E-mail window displays.

Based on your authorization, you might not be authorized to print, fax, or email all the invoices in the date range that you specify. The system generates a list of the invoices that you are not authorized to print and sends it to your Hold file.

Save your changes and exit the window.