Use the A/R Summary window to show a summary of the balances on accounts for a bill-to customer without needing to call up each individual account. In this window, you can view a breakdown of each ship-to customer associated with the original bill-to customer, as well as view the details for each ship-to account. This is a view-only window.
Note: If you select a customer that is a parent customer, or has dependent customers, the system displays information for the parent customer and all its dependents.
To view a summary of A/R balances:
From the A/R menu, select A/R Inquiry to display the A/R Inquiry window.
Populate the A/R Inquiry window.
From the Inquiries menu, select A/R Summary to display the A/R Summary window.
The system populates the window with the following view-only information: Review for each account, as needed:
Column |
Description |
Parent / Bill-To |
Indicates that this is a parent or a bill-to only customer. |
Customer Index and Customer Name |
Displays the corresponding customer name for the Parent / Bill-To column. By default, the system displays the Index name as listed
in theIndexfield
in Customer
Maintenance. Use the View Manager |
Balance |
The total outstanding balance owed for the customer, including the amount in the Current column, as well as all aging buckets. |
Current |
The balance that has been invoiced less than 30 days and is not yet past due depending on your A/R aging method:
|
30 PD (Past Due) |
The invoiced balance that is at least 30 days past due but is less than 60 days past due. |
60 PD (Past Due) |
The invoiced balance that is at least 60 days past due but is less than 90 days past due. |
90 PD (Past Due) |
The invoiced balance that is at least 90 days past due but is less than 120 days past due. This amount is the same as the combined amounts in the 91 - 120 and Over 120 aging buckets in the Account Information area in the A/R Inquiry window. |
Future |
Depending on your A/R Aging Method, Future is a balance that has been invoiced, but is not current.
|
Note: For more information about how the system calculates aging buckets, see Understanding A/R Aging Methods.
Do any of the following, as needed:
To... |
Select this menu option... |
print the summary information |
File > Print The Print Table window displays. Select whether to print the report in portrait or landscape orientation and click OK to send the report to your hold file. |
print the A/R Aging Report |
File > A/R Aging Report The A/R Aging window displays. |
locate account summary for a ship-to customer not displayed on the first page |
Edit > Find At the Customer Search prompt, enter the customer name and click OK to move to the customer's summary information. |
view any ship-to customer accounts with zero balances |
Edit > Show Zeros To hide zero balances, select Show Zeros again to remove the checkmark next to it. |
view receivables in detail for a selected customer |
Inquiry > A/R Inquiry The A/R Inquiry window displays. |
view transactions on the selected customer's account |
Inquiry > A/R Ledger The A/R Ledger window displays. |
view the open orders on a selected customer's account |
Inquiry > Open Orders The Sales Inquiry window displays. |
view the outstanding bills on a selected customer's account |
Inquiry > Open Bids The Sales Inquiry window displays. |
view or edit a selected customer's maintenance record |
Inquiry > Customer Maintenance The Customer Maintenance window displays. |
See Also: