User Maintenance Authorization Keys

The following authorization keys apply to maintaining user records and accessing the User Job Queue.

AUTH.PWD.MAINT

Job Roles	System Administrators, Managers
Levels	The level number, 1-999, determines the type of authorization passwords the user can create.
	Level 0 - The user can create a password set for one-time use. The system deleted the password from the list after one use.
	Levels 1 to 998 - The user can create a password for multiple use for the number of days equal to the level number. If the user changes the expiration date, it cannot be later than the system-generated date or earlier than the current date. The system deletes the password from the list following the expiration date.
	Level 999 - The user can create a password set for multiple use with no expiration date. The password is available for use until the user removes it from the list.
Dependencies	None
Examples	For example, only authorized users can approve pricing adjustments that exceed defined limits. Typically, these users are in management positions. When a non-authorized user enters a pricing adjustment in order entry that exceeds the designated limits, the system displays the following prompt: Enter Authorized Password. Authorized users can enter their Eclipse password at the prompt. For example, an authorized manager walks over to the order taker's terminal and enters the manager's Eclipse password. Authorized users can create authorization passwords, which they can tell another user to enter on their behalf. The user requesting the override enters the authorization password at the prompt. This eliminates the need for a manager to walk over to the other user's terminal to respond to the prompt.
Additional Information	Every time a user enters an authorization password at a password prompt, the system sends a message to the user who created the password that describes the password, who used it, and the reason for using it. For one-time password, the message also indicates that the password is now expired.

BB.MAINT.EDIT.ALL

Allows users to edit all messages in the Bulletin Board Maintenance window regardless of who created them.

USER.BRANCH.MAINT

Allows access from User Maintenance to view and edit the branches and territories a user can access.

Job Roles	System Administrators, Managers
Levels	Level 1 - Allows access in view-only mode. Level 2 - Allows access in edit mode.
Dependencies	USER.MAINT.ALLOWED
Additional Information	In addition to assigning branches to a user, this authorization key allows you to set limits to only inventory inquiries or only sales order functions in a branch, as needed. For more information about users' branch assignments, see Assigning Branches to Users.

USER.JOB.QUEUE

Job Roles	System Administrators, Department supervisors or managers
Levels	Level 1 - Allows access to view the user's own queue. Level 2 - Allows access to view any user's queue. Level 3 - The same as level 2.
Dependencies	None
Additional Information	Typically, assign Level 2 to department supervisors or managers who would need access to a user's queue in that user's absence. Users not assigned this key have the equivalent of Level 1 authorization.

USER.KEY.MAINT

Job Roles	System Administrators, Department supervisors or managers
Levels	Level 1 - Allows access in view-only mode. Level 2 - Allows access in edit mode.
Dependencies	USER.MAINT.ALLOWED
Additional Information	The system does not save authorization key edits made by users assigned USER.MAINT.ALLOWED level 1.

USER.MAINT.ALLOWED

Job Roles	System Administrators, Department supervisors or managers
Levels	Level 1 - Allows access to view user records. Level 2 - Allows access to view and create user records. Level 3 - Allows access to view, create, and edit user records.
Dependencies	None
Additional Information	To access more advanced settings when creating user records, such as setting passwords and defining branch access, you need to assign the other authorization keys described in this topic for individual set up areas.
Required For:	Assigning Custom Menus Creating User Records Using Prototyping to Create User Records

USER.PASSWORD.EDIT

Allows access to edit the password of any user and modify the password parameters.

Job Roles	System Administrators
Levels	None
Dependencies	USER.MAINT.ALLOWED
Additional Information	Only system administrators should be assigned this key.

USER.TERR.MAINT

Allows access from User Maintenance to view and edit the types of territories (reporting, viewable, and editable) for which a user is authorized.

Job Roles	System Administrators, Department supervisors or managers
Levels	Level 1 - Allows access in view-only mode. Level 2 - Allows access in edit mode.
Dependencies	USER.MAINT.ALLOWED
Additional Information	Companies generally use territories for inquiry and reporting purposes. Users can have different levels of access to territories. You can authorize some users to use territories only for reporting purposes, Level 1, and others to view and edit the branches assigned to the territories, Level 2.
Required for:	Defining Authorized Territories for Users

USER.VIEW.SELECT

Allows access from User Maintenance to view or edit the sales, purchase, and transfer order entry views and templates assigned to a user.

Job Roles	System Administrators, Department supervisors or managers
Levels	Level 1 - Allows access in view-only mode. Level 2 - Allows access in edit mode.
Dependencies	USER.MAINT.ALLOWED
Additional Information	Because not all views are appropriate for all users, assign each user the order entry views related to their job function.
Required for:	Assigning Order Entry Views and Templates to Users Editing Order Entry View Templates