ACCT AR Default Codes

The following control maintenance records belong to the AR (Accounts Receivable) area within the ACCT (Accounting) category and apply to default codes.

Cash Box Reconciliation Defaults

Define at the branch level the parameters for cash receipts are created for credit card, cash, or check payments.

New in Release 8.7.8.

Options - Header	Branch - The pricing branch.
Options - Cash	Branch - The branch processing the cash payment. Deposit Branch - The branch depositing the cash payment. Bank - The bank from which the cash payment is made. Comment - Any additional information to display on all cash payment cash receipts. Over/Short G/L Account - The G/L account to which the cash payment should be applied. Cash Drawer Funds - The amount of cash in the cash box drawer at the start of each day. This is the amount to which the cash funds should be reconciled. Restrict in Worksheet? - Select to make the cash drawer funds in the Cash Box Reconciliation worksheet view-only. Combine Cash Deposit - Indicate if cash payments can be combine with check payments and receive one cash receipt for all selected payments.
Options - Checks	Branch - The branch processing the check deposit. If this does not display the Combine with Checks options has been selected on the Cash tab. Deposit Branch - The branch depositing the check payment. Bank - The bank from which the check payment is made. Comment - Any additional information to display on all check payment cash receipts. G/L Account - The G/L account to which the check payment should be applied.
Options - Credit Cards	Branch - The branch you want to use for the credit card payment. Deposit Branch - The branch to deposit the credit card payment. Bank - The bank to use to process the credit card payment. G/L Account - The G/L account to which the credit card payment should be applied. Comment - Any additional information to display on all credit card cash receipts.
Outcome of setting this control record	When payments are made, the system checks this control maintenance record for the default settings to use.
Default Value(s)	None
Action if set to Null	None
Additional Information

Credit Card Reconciliation Queue Defaults

* New in Release 8.7.8.

Options - Header	Branch/Territory - The deposit branch. If you select a Territory in this field, the Branch column in the table only displays those branches in the selected Territory. If you select a Branch in this field, only that branch's results display in the table.
Options - Table	Branch - The default payment branch to use for the miscellaneous cash receipts. This field displays all available branches from which to select. Deposit Branch - The default deposit branch to use for the miscellaneous cash receipts. Bank - The default bank to use for the miscellaneous cash receipts. The system displays all available accounts from which to select. G/L Account to Credit - The default G/L account to which you want to post the cash receipt amounts. Comment - Any comment to post with the cash receipts by default.
Outcome of setting this control record	When creating a miscellaneous cash receipt from the Credit Card Payment Reconciliation Queue the system uses these defaults to populate the Miscellaneous Cash Receipt window to post the cash receipts.
Default Value(s)	None
Action if set to Null	None
Additional Information	Reconciling Customer Credit Card Payments Posting Miscellaneous Cash Receipts

Default Customer Activity Source In A/R Inquiry

Select a default activity source, such as COLLECT, to use as the selection criteria for Customer Activity Log Viewing when it is displayed from A/R Inquiry.

Options	Any activity source that is defined in the Valid Activity Sourcescontrol maintenance record.
Outcome of setting this control record	When you select an activity source in this record, the system uses that as the selection criteria when you view the customer's activity by selecting the Log option from A/R Inquiry.
Default Value(s)	None
Dependencies	Define valid activity sources in the Valid Activity Sourcescontrol maintenance record.
Action if set to Null	Activity Log Viewing displays all activity log entries when you access it from A/R inquiry.
Additional Information	None

Default Customer Source In A/R Collection Queue

Select a default activity source, such as COLLECT, to use as the selection criteria for Customer Activity Log Viewing when it is displayed from the A/R Collection Queue.

Options	Any activity source that is defined in the Valid Activity Sourcescontrol maintenance record.
Outcome of setting this control record	When you select an activity source in this record, the system uses that as the selection criteria when you view the customer's activity by selecting the Log option from the A/R Collection Queue.
Default Value(s)	None
Dependencies	Define valid activity sources in the Valid Activity Sourcescontrol maintenance record.
Action if set to Null	Activity Log Viewing displays all activity log entries when you access it from the A/R Collection Queue.
Additional Information	None

Default Service Charge Percent

Enter the default service charge percent to print on the following forms: Consolidated invoice, ship ticket, pick ticket, and yard ticket.

Options	Any percentage value above 0.00%
Outcome of setting this control record	Setting this control record applies a percent service charge to orders and prints on the forms listed above.
Default Value(s)	1.5 percent
Action if set to Null	If you leave this record blank, the default is 1.5%
Additional Information	None

Default Service Charge Sales Source

Select a default G/L sales source to which the system posts service charges.

Options	Any sales source defined in G/L Sales Source Maintenance.
Outcome of setting this control record	Unless otherwise indicated, the system posts all service charges to this G/L sales source.
Default Value(s)	None
Action if set to Null	The sales source for service charges is the default setting of showroom sales, which is hard-coded in the system as SR.
Additional Information	Any sales report that lists sales by source might be misleading if service charges are tied to a source, because the service charges increase the sales for that source. For more information, see Defining Sales Sources.

ACCT AR Default Codes Control Maintenance Records