POE SUBS (Substitutes) Control Maintenance Records

The following control maintenance records belong to the SUBS (Substitutes) area within the POE (Purchase Order Entry) category.

Auto Open Substitute Window For Items W/O Avail In POE

Indicate whether the system displays the Substitute/Add On Sale Item screen in purchase order entry if a user enters a product with no current available quantity and the product has a valid substitute or other product type.

Default B/O Days For Purchase Orders

Enter the number of days that the system adds to the receiving date for backorders. ClosedMore:

Options

Select how you want to handle backorder days as a default.

  • Review Queue - Select to force all backordered purchase orders into the Review P/O Backorder Queue.

  • Cancel - Cancels orders with backordered items.

  • Number of Days - Determines how many days are added to the receiving date of a an order generation with backordered items. This helps to accommodate for the lead time in ordering products.

Any number of days between 0 and 999999

Outcome of setting this control record

Determines how purchase orders with backordered items are handled.

Default Value(s)

1

Action if set to Null

The system adds 3 days to the receiving date for backorders.

Additional Information

You can override the setting in this record at the vendor level using the B/O Days field in Vendor Maintenance. For more information, see Creating Vendor Records

When items on a purchase order are backordered, the system looks first at the setting in the B/O Days field in Vendor Maintenance to determine how to handle the backorder. If the B/O Days field is blank, the system then looks at the setting in this control maintenance record. If the control maintenance record is also blank, the system adds 3 days.

For direct lot order generations, the system also looks at the settings in Vendor Maintenance and this control maintenance record. If both the B/O Days field and this record are blank, the Lot generation default ship date is three days from the current date.

Note: If your company uses RF, see RF Use B/O Days On B/O'd Receipt.

Default Setting For Bill Incoming Freight To Tagged Sales Order Field

For each branch, enter the default setting, Yes or No, for the Bill Incoming Freight to Tagged Sales Order field in the Totals tab of a purchase order.

Purchase Order Freight Capitalization Default

For each branch, select the default load factor at the purchase order level when distributing freight costs in the Totals tab in purchase order entry. ClosedMore:

Options

  • Dollars

  • Pieces

  • Weight

  • Load Factor

  • Freight Factor

  • None

Outcome of setting this control record

The system populates the Capitalize Freight field in Totals tab in purchase order entry with this value

Default Value(s)

None

Action if set to Null

No default load factor is populated Capitalize Freight field in a purchase order.

Additional Information

The load factor is how the vendor distributes freight across the items on the purchase order. Some vendors go strictly by cost and the freight factor would be Dollars. Some vendors are concerned about weight or amount of the shipment and would therefore use Weight or Pieces as the freight factor.

The value in this record also sets the default load factor at the purchase order level when distributing freight costs from the Shipment Maintenance screen.

Require Purchase Order Entry Header Screen Entry

Indicate whether to force the purchase order entry Header tab to display upon the first escape from the purchase order entry Body tab. ClosedMore:

Options

  • Yes - Forces the purchase order entry Header tab to display.

  • No - Does not force the purchase order entry Header tab to display.

Outcome of setting this control record

Forces the user to the Header tab when escaping out of a purchase order. Set this record to Yes if there is information that you require on the Header tab for a purchase order.

Default Value(s)

No

Action if set to Null

Same as if set to No.

Additional Information

If you go back again to the Body of the order before leaving the order completely, the Header tab does not display on the subsequent escape.