Edit indexes in the following ways:
Add or delete information from the Attachment screen.
Delete images, so they are no longer attached to Eclipse records.
You must have the IMAGE.EDIT.ALLOWED authorization key to delete or edit images.
Display an Eclipse record that has an Image Indicator (*i*).
Press Shift-F12 then select Edit Images to display the Attached Documents window.
The window includes images currently indexed to the record, as well as any images with deleted indexes. A deleted index (identified by **Deleted** in its description) was once attached to the record, but was later removed. For example, you might want to delete the index from an old MSDS sheet, so the more recent sheet is displayed instead of the old sheet. However, since the deleted index is still listed, you can still manually select and retrieve the old sheet for comparison.
Select the image to delete or edit to display the Edit Indexes window.
Note:You can retrieve a deleted index. Select a deleted index, identified by a ~Deleted~ profile. TheDelete Entire Indexoption changes toUnDel. Entire Index.When you use the option to retrieve the index, you can enter a new description and profile before closing the Edit Indexes window.
The Image ID field displays the name of the image file.
In the Image Description field, enter up to 40 characters of added image file identification. By default, the Image ID name is repeated here. But you can enter a more memorable name, to help identify the file attachment later.
The Document Profile field displays the name of the document profile used for the file. A profile is required, because it lets Eclipse know how to index and store the file. If you change the profile, enter one of the following at the prompt:
Y - Replaces the current description with the new profile's description.
N - Retains the existing description.
To indicate that the image can be recalled using a description search, check the Index Description for Recall check box. To prevent searches, leave this check box blank.
To require authorization to view the image, in the View Auth Key field, select an Eclipse security key to the image. This helps prevent unauthorized users from viewing the image. For example, assign a security key that protects payroll record images from unauthorized viewing.
To make your image file available from more than one Eclipse record, in the Index Points field, enter additional index pointers for each item in the Type field. For example, you can make the same blanket purchase order image accessible from both the customer (Entity) and the sales order entry (Ledger) records.
Enter the following information in the Index Points field for these types:
User ID - Enter additional pointers to User Maintenance records.
Entity - Enter extra index pointers to Vendor or Customer Maintenance records.
Ledger - Enter additional index pointers to any ledger records, including Sales Orders, Purchase Orders, and Accounts Payable.
Product - Enter extra index pointers to any Products.
Activity Log - Attach images to User and Customer trackers.
Product Cat - Attach images to Eclipse Web Commerce product categories. This lets you display an image next to its product category on a web page, for example. For information about using product categories, see the Eclipse Web Commerce documentation.
User Defined - Add pointers to any custom user defined screens. For example, to index test reports to products, or reviews to employee screens.
Use the following options as described:
Delete Index Point - Deletes a specific index point. When more than one index point exists, you can delete that specific index point by positioning the cursor on that line, then using this hot key.
Delete Entire Index - Deletes all (one or more) index pointers.
Note:If you use theDeleteoptions to delete any indexes, you are only breaking the index links to the file attachment. To permanently delete the attachment, manually remove it or run theDocument Copy/Move/Delete Utility.
Save your changes and exit the window.
See Also: